DCAA Accounting Services
Accounting Support for Businesses That Need to Meet DCAA Requirements
If your award comes with DCAA requirements, your books need to do more than track income and expenses.
Team 80 helps small businesses get the accounting, timekeeping, reporting, and documentation pieces organized so they are easier to manage as the award moves forward.
What Is DCAA-Compliant Accounting?
DCAA-compliant accounting means your accounting records can support the requirements tied to certain federal awards and contracts.
For many SBIR/STTR awardees, that means tracking more than everyday income and expenses. You need to show how labor is tracked, how direct and indirect costs are separated, how expenses are documented, and how reports or invoices are supported.
The software matters, but it is only one part of the picture. The bigger issue is whether your time, labor, costs, and reports are being tracked in a way that can stand up to review.
Trusted by SBIR/STTR Awardees Navigating Federal Accounting Requirements
“I used to spend many hours a week doing the accounting myself. Once my company got a federal grant, it quickly became overwhelming. With Team 80, I can now trust that my company’s books are compliant with our granting agency’s requirements, and I can focus my time on the R&D work.”
– John Osborne | MediCollector
5.0 stars from 21 Google reviews
Trusted by small businesses, startups, SBIR awardees, and government-funded organizations.
Why DCAA-Ready Accounting Needs More Structure
Timekeeping, labor tracking, and cost documentation can get harder to manage once DCAA requirements are part of your award.
DCAA Accounting Requires More Than Basic Bookkeeping
Basic bookkeeping can work for a while. But once DCAA requirements are involved, the accounting usually needs more structure.
Labor needs to be tracked by project or cost objective. Direct and indirect costs need to be separated. Timekeeping, payroll, invoices, reports, and documentation need to connect clearly.
That is where basic bookkeeping can start to fall short.
Team 80 helps SBIR/STTR awardees move from a general bookkeeping setup to an accounting process that can better support DCAA requirements.
DCAA Accounting vs. Basic Bookkeeping
Basic Bookkeeping
Tracks income and expenses
Reconciles bank and credit card accounts
Produces basic financial reports
May not track time by project or cost objective
Focuses on general bookkeeping cleanup
DCAA-ready accounting support
Separates direct and indirect costs
Connects timekeeping, payroll, and project costs
Produces reports that support billing, reviews, and audits
Uses timekeeping and labor tracking processes
Focuses on consistency, documentation, and audit readiness
What New DCAA Clients Need First
Many businesses come to Team 80 when they are preparing for a pre-award survey, starting a new award, or realizing their current accounting setup is not ready for federal requirements.
Common first needs include setting up a DCAA-ready chart of accounts, tracking labor by project or cost objective, separating direct and indirect costs, connecting payroll and timekeeping, and preparing reports that can support billing or award management.
Sometimes the first step is cleanup. Sometimes it is building the accounting process from the ground up. Either way, we help you figure out what needs to be fixed, what needs to be set up, and what can be handled month to month going forward.
DCAA Accounting Support From a Team That Knows the Space
For more than 25 years, Team 80 has worked with small businesses navigating government-funded accounting requirements.
DCAA accounting is not something we treat as an add-on. Our team works with SBIR/STTR awardees that need the right systems and monthly processes in place for timekeeping, labor tracking, cost pools, indirect rate support, financial reporting, and documentation.
The goal is simple: help you keep better records, understand your numbers, and be more prepared when reporting, billing, or DCAA questions come up.
DCAA Accounting Services Built Around the Work You Need Done
DCAA Systems
We set up and manage the accounting systems that support DCAA requirements, including your chart of accounts, timekeeping, payroll connection, and project cost tracking.
Monthly Accounting
Team 80 handles the monthly accounting work that keeps your books, payables, payroll, financial reports, and project cost reports organized.
Audit & DCAA Support
If you are preparing for a pre-award survey or responding to DCAA questions, we help organize the records, reports, and documentation needed for review.
What’s Included in
Team 80’s Monthly
DCAA Accounting Services
DCAA accounting is not a one-time setup. The monthly work is what keeps your records current, your costs easier to track, and your reports ready when you need them.
Team 80 manages the accounting work behind the scenes, including weekly transaction review, payables processing, timekeeping, payroll coordination, project cost tracking, financial reporting, and monthly review meetings.
Accounting Setup and Monthly Close
We manage your accounting system, chart of accounts, monthly close, and financial statement reviews so your books stay current.
Timekeeping, Payroll, and Labor Tracking
We connect timekeeping and payroll records to the right projects or cost objectives, so labor costs are easier to track, review, and support.
Cost Pools, Indirect Rates, and Project Reporting
We organize direct, indirect, and unallowable costs, track cost pools, and provide project cost reports that are easier to review.
Payables, Invoicing, and Monthly Review Meetings
We support accounts payable, bill payment workflows, government invoicing support, and monthly review meetings so you know where things stand.
Not Ready for a DCAA Survey? It’s Fixable
If your accounting system is not ready yet, that does not mean the situation is beyond repair.
Team 80 helps identify what needs to be fixed and put the right accounting structure in place before reporting, billing, or DCAA review questions become harder to manage.
How Team 80 Helps Set Up
and Manage DCAA Accounting
1. Review Your Current Setup
We look at your accounting system, timekeeping process, payroll workflow, reporting needs, and where DCAA requirements may create gaps.
2. Set Up the Right Accounting Structure
We help organize the chart of accounts, cost tracking, timekeeping, payroll connection, and reporting process so your accounting is easier to manage.
3. Manage the Monthly Accounting Work
Team 80 supports the ongoing accounting process with monthly close, reporting, project cost tracking, payables, invoicing support, and documentation.
Who We Serve
Team 80 helps small businesses with SBIR/STTR awards when their agency requires DCAA-ready accounting or more formal cost tracking.
That often includes businesses preparing for a DCAA pre-award survey, starting a new award with DCAA requirements, moving beyond basic bookkeeping, setting up timekeeping and labor tracking, or cleaning up accounting before agency questions come up.
We also support awardees working with agencies such as DoD, DOE, NASA, DHS, NSF, and NIH when their accounting needs become more complex.
DCAA Accounting Pricing
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Monthly rate includes all services AND software:
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QuickBooks Software
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DCAA-ready timekeeping
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Bill.com accounts payable and bill payment software
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Gusto payroll software
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Monthly accounting support
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Financial reporting
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Project cost reporting
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Monthly review meetings
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No hidden setup costs. No surprise year-end fees. No enterprise complexity.
Why Contractors Choose Team 80 for DCAA Accounting
Team 80 gives contractors day-to-day accounting support, DCAA-ready systems, and a clear process for staying organized as they manage government contract requirements.
Businesses choose Team 80 because we provide practical accounting support, experience with SBIR/STTR awardees and government contractors, help with timekeeping and labor tracking, a dedicated accounting contact, clear pricing starting at $1,000/month, and software included in the monthly service package.
DCAA FAQs
What is DCAA?
What is DCAA accounting?
DCAA accounting refers to accounting processes that help businesses track costs, labor, timekeeping, reporting, and documentation in a way that can support DCAA requirements.
What makes accounting DCAA-compliant?
DCAA-compliant accounting usually includes clear separation of direct and indirect costs, proper timekeeping, labor tracking, project cost reporting, and documentation that supports invoices, reports, and audit questions.
Is QuickBooks a DCAA-approved accounting system?
DCAA does not simply approve accounting software on its own. QuickBooks can be part of a DCAA-ready accounting process when it is set up correctly with the right chart of accounts, timekeeping, labor tracking, reporting, and supporting procedures.
How do I get a DCAA-ready accounting system?
You need more than software. You need the accounting structure, timekeeping process, cost tracking, reporting, and documentation practices that support DCAA requirements. Team 80 helps set up and manage those pieces.
When do I need DCAA accounting services?
You may need DCAA accounting support when preparing for a pre-award survey, starting an SBIR/STTR award with DCAA requirements, tracking labor by project, separating direct and indirect costs, or getting ready for agency or audit questions.
Do you help with DCAA pre-award surveys?
Yes. Team 80 helps businesses prepare their accounting systems, timekeeping, cost tracking, and documentation for DCAA pre-award survey questions.
Do you help with timekeeping and labor tracking?
Yes. Team 80 helps connect timekeeping, labor tracking, payroll, and project cost records so labor costs are easier to support.
Do you help with indirect rates?
Yes. Team 80 helps organize cost pools and indirect cost tracking so your financial reports and records are easier to review and support.
Does Team 80 provide tax filing or legal advice?
No. Team 80 provides accounting setup and ongoing monthly accounting support. We do not provide legal advice, tax filing, or CPA attestation services. We can work alongside your CPA, tax preparer, or legal team when needed.
Our Business Partners
TRUSTED CUTTING-EDGE TECHNOLOGY
Team 80 uses cloud-based accounting tools to manage the back office work that supports DCAA-ready accounting.
Our standard setup includes QuickBooks for accounting and reporting, Bill.com for accounts payable and bill payment workflows, Gusto for payroll, and timekeeping tools for labor tracking by project or cost objective.
Together, these systems connect the core parts of DCAA-ready accounting: timekeeping, labor tracking, payroll, payables, project costs, financial reporting, and documentation.
Get Your Free DCAA Accounting Consultation
If your business needs DCAA-ready accounting support, Team 80 can help you understand what needs to be set up, what needs to be cleaned up, and what can be managed month to month.
Tell us about your award, accounting setup, and current needs. We will review your information and help you determine the next step.