Experts in DCAA Compliant Accounting for Government Contractors
When DCAA compliance is required, every dollar, record, and decision must meet stringent standards. If you’re aiming for defense contracts or SBIR awards from government agencies requiring DCAA compliance, such as the Department of Defense (DoD), DOE, NASA, and others, a compliant accounting system is mandatory.
Without proper DCAA-compliant systems, you risk losing your government funding or worse, facing costly audit findings that could disqualify you from future contracts. Our services ensure your business aligns with Defense Contract Audit Agency (DCAA) requirements, including indirect cost rates, government contract accounting, and compliance with Federal Acquisition Regulations (FAR) and Generally Accepted Accounting Principles (GAAP).
“I used to spend many hours a week doing the accounting myself. Once my company got a federal grant, it quickly became overwhelming. With Team 80, I can now trust that my company’s books are compliant with our granting agency’s requirements, and I can focus my time on the R&D work.”
– John Osborne | MediCollector
Your Partner in DCAA Compliance Accounting
Ensure your business is DCAA-compliant with Team 80’s expert accounting services. We make your business audit-ready and stand by your side during government audits, providing the documentation, support, and expertise you need to pass with confidence. From initial setup to ongoing audit support, we deliver the guidance and systems your business needs to safeguard compliance and protect your contracts.
Streamlined Onboarding for Faster Compliance
Our onboarding process configures your systems quickly and accurately while setting the foundation for long-term compliance. From setup to audit support, we include outsourced accounting and DCAA-compliant timekeeping so your business is prepared from day one.
All-Inclusive Pricing,
No Hidden Setup Fees
Starting at $1,000/month including QuickBooks, Timekeeping, Bill.com, and Gusto Payroll software. Unlike competitors that charge thousands in setup fees on top of monthly rates, our transparent pricing covers everything you need from day one.
Specialized DCAA Expertise with Personal Service
DCAA compliance is not a sideline. With more than 25 years of experience working with government contractors, our team provides the personal attention and deep knowledge that generalist accounting firms simply cannot match.
Comprehensive DCAA Accounting Services to Ensure Compliance and Audit Protection
Why Choose Us for DCAA-Compliant Bookkeeping & Accounting?
At Team 80, we offer a full suite of monthly accounting services specifically designed for businesses engaged in government contracting. Your dedicated personal DCAA accountant provides focused attention and specialized compliance guidance, not the impersonal treatment of large accounting firms.
We don’t just prepare you for audits we support you through them. Our focused approach has successfully guided clients through DCAA audits, ensuring they maintain their funding and contract eligibility while getting back to what they do best: innovation.
INCLUDED IN OUR MONTHLY SERVICES:
- Cloud-Based, Government-Compliant Accounting System Setup: We implement and maintain secure accounting systems tailored to meet all DCAA standards, ensuring you’re always prepared for audits and financial reporting.
- Standardized Chart of Accounts Setup (Phase I & II): We organize and structure your financial accounts according to DCAA guidelines from the very beginning, setting a solid foundation for future compliance.
- Integrated Time Tracking and Labor Distribution Systems: Track employee time and labor costs in full compliance with DCAA requirements, ensuring precise allocation of billable and non-billable hours.
- Payroll System Setup & Management: Our team ensures your payroll system is accurate, efficient, and compliant with all government regulations, including labor distribution.
- Cost Pool and Indirect Rate Management: We help you manage direct, indirect, and unallowable costs, ensuring proper cost allocation and maximizing compliance with government contract requirements.
- Monthly Financial Statement Reviews: Our team reviews your financial statements regularly, providing you with actionable insights while ensuring compliance with DCAA and government regulations.
- DCAA Pre-Award Audit Preparation & Ongoing Compliance Support: We guide you through every step of the pre-award audit process, ensuring your systems are ready for review and compliant with DCAA standards.
- Dedicated Accountant for Ongoing DCAA Compliance: Enjoy personalized support from a dedicated accountant who ensures your accounting practices align with DCAA requirements.
- Accounts Payable & Government Invoicing: Streamline your payment processes and ensure accurate invoicing for federal contracts, minimizing errors and delays.
- Monthly Compliance Meetings: Stay informed with regular check-ins to review your DCAA-compliant financial statements and ensure everything is on track.
Our DCAA Accounting Process
Team 80’s proven approach ensures your financial operations don’t just meet DCAA requirements, they stand up under audit pressure:
Accounting System Setup
- Configuration of a DCAA-compliant chart of accounts built to withstand review
- Implementation of job costing procedures that ensure transparency
- Assurance of timely, accurate reporting that meets government standards
Federal Acquisition Regulation (FAR) and Cost Accounting Standards (CAS) Compliance
- Seamless integration of FAR and CAS requirements into your documentation
- Regular updates and training that keep your team prepared for compliance checks
DCAA Budget Compliance
- Direct Costs: Rigorous identification and allocation with clear documentation
- Indirect Costs: Systematic distribution using established rates that pass review
- Unallowable Costs: Detection and isolation that prevent costly issues
Timekeeping Systems for DCAA Compliance
- Real-time logging with compliant documentation
- Automated validation that closes gaps before they become problems
Financial Statement Preparation
- Comprehensive, transparent statements prepared in accordance with GAAP
- Detailed cost breakdowns that demonstrate compliance with federal requirements
- Government-ready reporting that meets every standard
Who We Serve
Team 80 specializes in providing DCAA-compliant accounting services to SBIR (Small Business Innovation Research) and STTR (Small Business Technology Transfer) award winners.
Don’t let inadequate accounting systems put your government funding at risk. Many federal agencies require strict DCAA compliance, and failures can result in contract termination, funding clawbacks, and disqualification from future opportunities.
We support SBIR and STTR awardees with accounting systems that align with the agencies most likely to involve DCAA in their reviews, including the Department of Defense (DoD), Department of Energy (DOE), NASA, and the Department of Homeland Security (DHS). We also prepare businesses funded by the National Science Foundation (NSF) and the National Institutes of Health (NIH) to meet Uniform Guidance and federal cost principles, ensuring their accounting practices can withstand external review.
Don't Risk Non-Compliance
Don't Risk Your Government Contracts
Every day without proper DCAA compliance puts your funding at risk. Government audits can happen at any time, and non-compliance can cost you everything you’ve worked to build.
Protect your contracts. Secure your funding. Pass your audits with confidence.
DCAA FAQs
What is DCAA?
The Defense Contract Audit Agency (DCAA) is responsible for auditing Department of Defense contracts to ensure compliance with regulations and requirements, including accounting and financial reporting.
What types of audits does the DCAA perform?
The DCAA conducts various audits, including pre-award audits, post-award audits, incurred cost audits, and forward pricing rate audits to ensure compliance with government contract accounting standards.
What is a DCAA-compliant accounting system?
A DCAA-compliant accounting system includes tracking all costs (direct and indirect), ensuring timekeeping accuracy, maintaining proper documentation and reporting, and aligning with Federal Acquisition Regulations and Cost Accounting Standards.
What is an indirect cost rate?
An SBIR indirect cost rate is a method of allocating overhead and administrative costs to a contract. This is important in DCAA compliance because indirect costs must be accounted for and distributed correctly.
What are outsourced accounting services for government contractors?
Outsourced accounting services provide government contractors with expert help to ensure their financials meet stringent DCAA standards, from timekeeping and payroll to cost reporting and audit preparation.
How can I ensure my timekeeping system is DCAA compliant?
A DCAA-compliant timekeeping system requires employees to track their time in real-time, ensuring each entry is accurate and validated. Team 80 helps implement these systems to meet DCAA standards.
Why is DCAA compliance important for defense contractors?
DCAA compliance is mandatory for any business looking to win contracts with the Department of Defense or other federal entities. Non-compliance can lead to audit findings, contract termination, or financial penalties.
DCAA Accounting Pricing
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Complete DCAA-compliant accounting services
with no setup fees
Monthly rate includes all services AND software: -
QuickBooks Software
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DCAA Approved Timekeeping
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Bill.com Accounts Payable/Bill Payment Software
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Gusto Payroll Software
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No hidden setup costs. No surprise year-end fees. No enterprise complexity.
Our Business Partners
TRUSTED CUTTING-EDGE TECHNOLOGY
The cloud has revolutionized every aspect of business, including back office accounting systems. With Team 80, you can leverage cloud technology to ensure your accounting practices meet DCAA standards today and in the future. Our suite of integrated, cloud-based software is designed to maintain DCAA compliance while enabling us to manage your back office operations from anywhere in the world.
