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Get Government Funding For Your Business Idea: SBIR Agency Guide

The Small Business Innovation Research (SBIR) program helps small businesses participate in federal research and development, develop life-saving technologies, and create jobs. 

While the mission is straightforward, the processes involved in landing a grant can be complicated for small businesses operating with skeletal teams and limited budgets. That’s why Team 80 wants to help as best we can. 

So, where do you start? First, let’s find out what agencies participate in the SBIR program.

What Agencies Participate in the SBIR Program?

Federal agencies that participate in SBIR range from the Department of Defense to the National Science Foundation. There are 11 agencies that deliver SBIR grants and one that acts as a coordinating agency. Let’s explore the role each one plays in this crucial program for small businesses. 

  1. Small Business Administration

    Start your journey here. More of a governing body than a participant, the U.S. Small Business Administration (SBA) is the coordinating agency for the SBIR program, directing the agencies’ implementation of SBIR, reviewing their progress, and reporting annually to Congress on its operation. SBA is also the information link to the SBIR program, meaning it distributes important details to small businesses looking to learn more and take part in the SBIR.

  2. Department of Agriculture

    The SBIR program at the U.S. Department of Agriculture (USDA) offers grants to qualified small businesses in support of research related to scientific problems and opportunities in agriculture, particularly those that significantly benefit the public. A grant from the USDA stimulates private-sector technological innovations in the agricultural field, funding a range of projects including rural development, conservation of natural resources, aquaculture, and more.

  3. Department of Commerce

    The U.S. Department of Commerce (DOC) engages with businesses, communities, universities, and workers to promote job creation, economic growth, sustainable development, and improved living standards. Endowed with a workforce that includes economists, Nobel-winning scientists, patent attorneys, law enforcement, and other specialists in various sectors (including aerospace engineering), the department has inspired several advancements in many different fields through the SBIR.

  4. Department of Defense

    Investing more than $1 billion annually in small business technology through the SBIR, the Department of Defense provides high-tech, small businesses with the opportunity to propose innovative research and development solutions in response to critical defense needs. DOD SBIR focuses on the many branches of national defense, awarding grant money to the few, the proud, the small businesses developing defense-minded technological advancements.

  5. Department of Education

    Housed within the Department of Education’s (ED) research arm, the Institute of Education Sciences (IES) funds for-profit technology firms to research, develop, and evaluate commercially viable education technology products. Awardees must demonstrate relevant student or teacher outcomes in education or special education; success stories from the department’s SBIR program run the gamut from online instructional platforms to math game apps.

  6. Department of Energy

    The SBIR program works collaboratively with offices throughout the Department of Energy (DOE). DOE technical program managers develop research topics selected for SBIR grants. At the same time, the department offers more than 60 technical topics and 250 subtopics, spanning the fields of energy production and use, fundamental energy sciences, energy storage, security, environmental management, and defense nuclear nonproliferation.

  7. Department of Health & Human Services

    The Department of Health & Human Services (HHS) deploys the National Institutes of Health (NIH) in search of innovative technologies in the world of biomedical research. Through the SBIR, the departments seek paradigm-shifting expertise that can be applied to enhance health, lengthen life, and reduce illness and disability. One fascinating success story comes from a Colorado-based company that developed medical devices that inhibit bacteria growth by mimicking shark skin.

  8. Department of Homeland Security

    The Department of Homeland Security (DHS) SBIR program provides qualified small businesses with opportunities to propose innovative ideas that meet specific homeland security research and development technology needs. Grants from the DHS SBIR tend to focus on particular areas of concern, including cybersecurity, first responders, chemical and biological defense, detecting bioterrorism, critical infrastructure, border security, and more.

  9. Department of Transportation

    The U.S. Department of Transportation’s (DOT) SBIR program awards contracts to domestic small businesses working on research and development for solutions to the country’s transportation woes. The main focus of DOT SBIR grants is to benefit both the department itself and the public at large. For example, one such awarded business used technology to stop invasive species from hitching a ride on construction vehicles that cross ecological biosystems.

  10. Environmental Protection Agency

    The Environmental Protection Agency (EPA) delivers SBIR grants in the search for entrepreneurs who utilize innovative technologies in the stewardship of the environment. With its stated mission of protecting human health and the environment, the EPA seeks to address a host of concerns with SBIR, including natural resources, public health, air quality, energy conservation, international trade, and more.

  11. National Aeronautics and Space Administration

    Much more well known as NASA, the National Aeronautics and Space Administration exercises the human spirit of exploration with the help of SBIR funds. NASA SBIR has inspired generations of geniuses to boldly go where none of us have gone before. For example, NASA SBIR companies supplied the technology necessary to develop the Phoenix Lander mission, which investigated the presence of water in the Mars arctic region.

  12. National Science Foundation

    The National Science Foundation (NSF) SBIR program takes scientific and engineering innovations and turns them into products and services with a societal impact. Dubbed America’s Seed Fund, the NSF’s SBIR program is housed within the Division of Industrial Innovation and Partnerships within the Directorate for Engineering. One awardee success story features a company that developed technology to recycle carbon dioxide into fuel.

Prominent Past SBIR Phase II Award Winners For Each Agency

SBIR Phase II can provide the necessary funds to research, develop, and produce innovative commercial products. 

Hundreds, if not thousands, of small businesses have benefited from SBIR Phase II Awards across the 11 agencies that grant them. Here’s one success story from each agency.

Department of Agriculture

Past SBIR Phase II Awarded to Precision Combustion, Inc.

Amount: $599,640

Illustration of Laboratory Analyst

Precision Combustion, Inc. (PCI), located in North Haven, CT, developed an innovative air purifier to reduce ammonia concentrations in poultry houses. The SBIR Phase II award gives PCI the boost it needs to see the project to fruition.

With poultry consumption in the U.S. at an all-time high (and expected to continue its upward trajectory), this SBIR Phase II award-winning project figures to have an immediate, positive effect on consumers. 


The solution enables improved poultry health while lowering operating costs through savings on propane for ventilation and other ammonia reduction methods. According to Precision Combustion, flushing out ammonia from animal agricultural operations is critical to the well-being of the animals, the workers, and the environment at large. While other efforts to reduce ammonia simply shift it elsewhere, Precision Combustion’s award-winning solution eradicates the ammonia. 

The SBIR Phase II award helps the project mature to the next level, optimizing components and improving the system’s cost-effectiveness.

Department of Commerce

Past SBIR Phase II Awarded to Robotic Materials Inc.

Amount: $400,000

illustration of Robot arm picking up boxes on production line

The SBIR Phase II Award moved Robotic Materials Inc. to the next level in developing an easy-to-use, autonomous bin-picking and assembly operation for the manufacturing industry.

Robotic Materials Inc. designed a series of object manipulation systems to pick up and assemble mechanical parts such as screws, gears, and pulleys—all configured without the need for any programming skills. 

The Boulder, CO-based tech innovation company started with an intelligent robotic gripper, 3D perception equipment, and machine-learning algorithms, then designed a graphical user interface that identifies assembly parts and issues pick-up and assembly commands. 

The SBIR Phase II Award extends the development to include more manufacturing possibilities and will lead to deploying the equipment to real users.

Department of Defense

Past SBIR Phase II Awarded to RAVN INC.

Amount: $1,106,363

Illustration of Augmented Reality Glasses

The Department of Defense SBIR Phase II Award (Navy branch) spearheaded the production of a new augmented reality vision system. Developed by Ravn Inc., the cost-effective helmet-mounted systems offer advanced sensor capabilities that can project a wide array of data piped in from various sources. It’s a real game-changer for troops in the field.

In Phase I of its SBIR, Ravn Inc. conceived of a High-tech Assaulter’s Virtual Command and Control (HAVOC) Interface. This multi-modal display-and-compute platform leverages a head-worn display and associated peripherals to provide an intermediate augmented reality capability to infantry forces. 

The display enables users to send, receive, view, and manage digital information in a platform that’s functional in the field of battle. Additionally, it increases situational awareness and the ability to interact with external technology platforms. 

With the SBIR Phase II award, Ravn proposes further development of its head-worn display for Odin, an intermediate augmented reality capability for infantry and special operations forces that enables a team-up between human and machine. 

Department of Education

Past SBIR Phase II Awarded to Parametric Studio, Inc.

Amount: $900,000

Illustration of kid puzzle on phone

The world of augmented reality also enhances learning, as demonstrated by Parametric Studio, Inc. A recipient of the Department of Eduction’s SBIR Phase II Award, Parametric Studio developed NEWTON-AR, an augmented reality application-based engineering, computer science, and STEM puzzle game for kindergarten to grade three.

Parametric Studio, an Iowa-based ed-tech company, specializing in engineering-centric, project-based STEM software, designed the project for use in classrooms, after-school programs, and at-home learning. 

NEWTON-AR combines augmented reality, engineering, simulation, and programming into a sandbox game where students create, modify, simulate, prototype, and test contraptions to solve puzzle challenges.

The SBIR Phase II Award furthers the development of supporting curricular materials for teachers, student workbooks, and online media resources.

Department of Energy

Past SBIR Phase II Awarded to Giner, Inc.

Amount: $249,999

Illustration of hand holding trees next to a moon

Greenhouse gases have devastated the environment, and reducing these emissions is vital to the planet’s long-term health. The Department of Energy’s SBIR Phase II Award looks to be part of the solution, recognizing Giner, Inc. for its development of a system to “capture” carbon dioxide (CO2) before it chokes the air we breathe. 

A large portion of the CO2 emitted by the U.S. is released from sources such as cars, smaller factories, and farms—which are known as distributed sources. Giner, Inc, based in Newton, MA, conceived of a system to “direct capture” CO2 from ambient air, contain it and transform it into a purified, concentrated CO2 stream that can be redirected for use as raw material to fuel a wide variety of industrial processes. 

The SBIR Phase II of this project will scale up the application, with no environmental limitations and virtually no waste generated, for an energy-efficient and low-cost strategy to remove carbon dioxide from ambient air.

Department of Health & Human Services

Past SBIR Phase II Awarded to DiamiR, LLC

Amount: $1,250,063

Illustration of Alzheimer Doctor in her office

According to the Centers for Disease Control and Prevention, an estimated 5.8 million Americans aged 65 years or older had Alzheimer’s disease in 2020. This number is projected to nearly triple to 14 million people by 2060. Since Alzheimer’s typically begins with a prolonged asymptomatic stage, DiamiR, LLC sought to develop a minimally invasive diagnostic tool for primary screening individuals with early stages of the disease. 

The Department of Health & Human Services SBIR Phase II Award helps DiamiR continue advancing such medical technology. The project involves a platform that detects and monitors different stages of Alzheimer’s based on targeted selection and analysis of brain-enriched and inflammation-associated microRNAs (miRNAs) circulating in blood plasma.

The SBIR Phase II Award will see the test broadly launched to gerontologists/neurologists and other medical professionals engaged in AD treatment and care.

Department of Homeland Security

Past SBIR Phase II Awarded to Karagozian & Case, Inc.

Amount: $999,644.84

Illustration of security official standing in front of a secure computer screen

The Department of Homeland Security’s SBIR Phase II Award landed on Karagozian & Case, Inc., a science and engineering consulting firm that developed a capability to identify and mitigate threats toward Soft Targets and Crowded Places (ST-CPs) with a software application.

ST-CPs, such as sports arenas, shopping venues, schools, and transportation systems, are locations that are easily accessible to large numbers of people and that have limited security or protective measures in place. 

This vulnerability to attack makes ST-CPs a crucial area of concern to address. Karagozian & Case, Inc., located in Glendale, CA, incorporates advanced technologies such as augmented reality, machine learning, and artificial intelligence into an application to enable security professionals to view their environment through a mobile device to identify potential threats, assess vulnerabilities, and evaluate possible mitigation strategies.

The SBIR Phase II award enables a 1-year beta release of the Security Mitigation Assessment of Risks and Threats (SMART) software before a subscription model is licensed.

Department of Transportation

Past SBIR Phase II Awarded to SEA, Ltd.

Amount: $498,554.25

Illustration of an electric car plugged into charging stations

While it seems like we’ve heard about self-driving cars forever, we might be on the precipice of it becoming a common sight in traffic. The main roadblock is the lack of traditional driving controls in autonomous vehicles, which presents a significant challenge for regulatory tests typically conducted manually or by driving robots. 

SEA, Ltd., based in Columbus, OH, sought to change everything by designing and producing a market-ready prototype for a test data interface (TDI). Consisting of a port installed on a vehicle that interfaces internally with the car’s driving systems, it allows manual control via standardized electronic command signal inputs.

The SBIR Phase II Award helps SEA, Ltd. move forward and develop the required safety and security measures, along with the communication protocol details. 

Environmental Protection Agency

Past SBIR Phase II Awarded to KWJ Engineering Inc.

Amount: $300,000

Illustration of Firefighter

With wildfires becoming more and more prevalent, we must look at the subsequent environmental impact of these devastating blazes. KWJ Engineering Inc. is doing just that with its Ultra-Low Power Sensor Package project. 

Wildfires produce significant air pollution, posing health risks to first responders, residents in nearby areas, and downwind communities. As such, KWJ developed technologies to measure air pollutants, including particulates, carbon monoxide, nitrogen dioxide, and carbon dioxide, over the wide range of levels expected in areas downwind of wildfires. 

In addition, the California-based engineering firm evaluated ultra-low-cost sensors, advancing technologies to measure such environmental hazards cost-effectively.

In SBIR Phase II, KWJ will assemble and field-test a sensor package that can be deployed in various ways. This includes devices worn by personnel, attached to stands located around the perimeter of the fire, and fixed to vehicles and drones. 

National Aeronautics and Space Administration

Past SBIR Phase II Awarded to Advanced Cooling Technologies, Inc.

Amount: $746,758

Illustration of a rocket launch

If you’ve ever read about Europa, one of the 79 known moons of Jupiter, you know it’s one of the most mysterious and intriguing bodies in our solar system. NASA has always expressed interest in exploring the icy moon, which is why the administration awarded Advanced Cooling Technologies, Inc. for its Autonomous Melting Probe for Icy Planets Exploration.

The project developed a thermal probe that can penetrate the thick and cryogenic ice layer of Europa efficiently and reliably. A nuclear-powered probe, the technology consists of multiple features that minimize penetration time while mitigating a series of previously complex challenges. 

The SBIR Phase II award enables Advanced Cooling Technologies, Inc. to mature the proposed thermal technology and develop a full-scale thermal probe for an envisioned Europa mission.

National Science Foundation

Past SBIR Phase II Awarded to IngateyGen LLC

Amount: $996,698

Illustration of GENOME Scientists

Peanut allergies have confounded the medical and scientific community for decades. No one is 100 percent sure why this allergy occurs or has become increasingly prevalent among children. IngateyGen LLC took on this project to Development An Allergen-Free Peanut Using Genome Editing Technology.

Given the ubiquity of peanut products, peanut allergy is a significant medical and legal concern worldwide, with a rising incidence of this potentially fatal condition in children. An allergen-free peanut developed from this project has the potential to dampen the life-threatening reactions to peanuts significantly. The proposed project aims to develop and commercialize an allergen-free peanut devoid of all clinically documented allergens using a genome-editing tool.

The SBIR Phase II Award further funds IngateyGen LLC to study peanut allergies and to assess the possibility of developing an allergen-free peanut.

What Do You Need To Know Before Applying For SBIR Grants?

Filling out government paperwork is an arduous process—especially for an SBIR grant, as it combines peer-reviewed scientific papers, business proposals, and grant applications. To simplify things, you need to go through the preliminary steps.

Step 1: Confirm Your Eligibility

Review the eligibility criteria with a fine-tooth comb. And before you throw your hat into the ring, contact your local SBA district office to confirm you meet the basic requirements. 

Step 2: Review Relevant Topics

You’ve researched the program parameters, and you know you’re eligible. Now it’s time to search for SBIR funding opportunities. In this step, you must search for open, future, and closed topics to check out the calls for proposals. This search determines if your work aligns with any existing SBIR grant solicitations.

Step 3: Choose An Opportunity

When you find a grant that matches your project parameters, you can move on to the proposal phase. 

This involves another search to learn whether your project aligns with the specific government agency’s eligibility criteria. Find detailed information by visiting the SBIR portal or by contacting the agency in question for more details.

Are You Eligible For An SBIR Grant?

It’s important to remember that each government agency has its own set of standards for eligibility. However, some requirements are universal across all agencies. 

  • You must be a small business in the U.S. with no more than 500 employees, including affiliates.

  • You must be a for-profit business.

  • You must be more than 50 percent owned and controlled by U.S. citizens or permanent resident aliens.

  • The bulk of the ownership and work must reside with the grant recipient, though you may have business partners, and you can contract out a minor share of the work. 

Learn the complete SBIR eligibility requirements here, and research further details regarding eligibility and the difference between the agencies in this overview from the SBA.

Who Funds The SBIR?

All SBIR grants are federally funded. This means that funds ultimately come from the public in the form of taxpayer dollars. The congressionally mandated SBIR program requires every federal agency with an external research budget of more than $100 million to earmark between 1.5 to 3.2 percent of their budget for small businesses.

Illustration of banker holding money in fists with money floating in the background

How Hard Is It To Get SBIR Funding?

Man chasing money illustration

Nothing worth having comes easy—and that’s certainly the case with SBIR grants. With the work needed to apply, the SBIR grant process can be exceedingly time-consuming and onerous for small businesses with limited staff and budgets. What’s more, the time between submission and receiving the funds can be a nerve-wracking, drawn-out process. 


This is precisely why you need an accounting partner that can crunch the numbers for you and relieve a measure of the burden.

After all, you’ve got enough work ahead of you. Team 80 manages all government-mandated accounting needs, allowing you to stay focused on researching and developing your SBIR program project.

Start your SBIR journey today.

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Jim Casart

CEO / Founder at Team 80 LLC


Jim Casart is CEO and founder Team 80 in Colorado where he is able to apply his 45 plus years of experience in accounting to lead his team. He is passionate about turning good ideas into successful businesses.

Female & Male Asian American Business Owners sitting at table working on accounting using laptop and calculator

How Do I Clean Up My Accounting Records?

We get it. Accounting and bookkeeping are complicated.

Small business owners come to us all the time with questions like:

Women Owner of a flower business sitting at a table with a laptop, invoices and calculator doing her accounting records“How do I clean up old QuickBooks transactions,” “How do small businesses maintain their accounts?”, “Why is bookkeeping so hard?”

Your time running a business isn’t best spent reconciling transactions or cleaning up balance sheets. You simply don’t have the time to focus your energy on accounting, and maybe because of it, your financial records have gotten a little chaotic and messy.

It happens. But should it KEEP happening? No. Unchecked messes can devastate a small business. Having impeccably clean books is everything.

For your business to survive and thrive, you MUST have clean account records and books. You should be able to access your business finances at the drop of a hat if need be.

Let’s take a look at some things you can do to clean up your chaotic bookkeeping.

Table of contents:


Are your personal and business accounts separate?


As mentioned in our previous blog, entrepreneurs shouldn’t blend their personal and business accounts.Female Business Owner sitting at table working on accounting using phone in hand and laptop on table

Every small business needs to have its own business account, period. Several banks offer low to no-fee, interest-earning accounts for small businesses, and almost all of these accounts have ATM accessibility and online/mobile banking tools.

“It will save you lots of headaches down the road if you keep your business and personal banking transactions in separate accounts. You should run all business transactions through a business bank account or credit card. Personal expenses should be kept separate.” — Sarah Sinicki, Director of Business Development, Team 80 Small Business Accounting and Bookkeeping


My software receives transactions from my bank feed; why are none of them reconciled?

You understand the importance of reconciliations. You know that when you don’t conduct regular bank reconciliations, you lose insight into how well your business is doing. You integrated your bank feed with your accounting software for this reason.

female business owner sitting at table with laptop, papers and calculator working on accountingBut what if your accounting system shows you’ve reconciled nothing? There’s a good chance you thought integrating your bank feed was all you had to do.

Unfortunately, that isn’t the case.

Importing transactions is only part of the process. No accounting software will do all the work for you. You still need to review, enter, and code each transaction into the correct general ledger account every time.

Compare transactions in your software with the same ones on your bank statements. Once you have reviewed everything, the difference between the ending balance in your accounting system and your bank statement should be $0.00.


How do I clean up old transactions in my accounting software?

Keeping your financial records clean is crucial for financial health visibility.

Purging old transactions by either deleting or voiding them out is a perfect way to unclutter and refine your reporting accuracy.

Doing so will ensure you have a true sense of where you stand when it comes to your finances.Senior Male Business Owner sitting at table working on accoutning

“If you are going to clean these transactions yourself, you need to make sure all transactions from your bank and credit cards are entered and coded in your accounting system correctly. The bank balance on your statement should tie to your books each month. If not, you will need to investigate and find out where the discrepancy is coming from.” — Sarah Sinicki


Is the balance sheet you manually keep track of missing entries?

You’re busy running your business. And you might forget to track an expense.

Errors happen – it’s human nature. But, when transactions fall through the cracks they can be hard to detect later. If you use an accounting spreadsheet, the best thing you could do is set it up as a check register, where you can enter each transaction and ensure it mirrors the bank statement like you would with your personal bank account.

As a quick fix, this method will suffice. In the long run, it won’t serve you well. For your business to grow, you need to invest in an accounting package and maybe consider hiring accounting professionals for help.

There is a lot at stake. If you make a mistake, you could be setting yourself up for incorrect tax filings or penalties.

If you don’t have the time, and you know you’re out of your element, it’s time to outsource your accounting to a trusted team.

We would love to bear your accounting burden! Get in touch with us today!

Jim Casart Headshot

Jim Casart

CEO / Founder at Team 80 LLC


Jim Casart is CEO and founder Team 80 in Colorado where he is able to apply his 45 plus years of experience in accounting to lead his team. He is passionate about turning good ideas into successful businesses.

Coworkers looking at SBIR Ultimate Guide

The Ultimate Guide for SBIR

SBIR Ultimate Guide

You’re a small business owner with a brilliant idea that could turn into a marketable product or service. You know there’s funding available for research and development through the (SBIR) Small Business Innovation Research and (STTR) Small Business Technology Transfer programs.

But you don’t know how to set the wheels in motion.

Team 80, your SBIR accounting experts, have set up the ultimate guide for SBIR resources to help your small business along your journey to landing Phase I & II awards.

Compare our Prices and Expertise Today.


We understand the challenges small business owners face when it comes to doing business with the federal government. So we decided to pull together a list of frequently asked questions and resources to help you secure SBIR funding:

What is the SBIR Program?

SBIR stands for The Small Business Innovation Research program. It’s a highly competitive United States government program that awards grants and contracts to small businesses conducting early-stage research and development.

SBIR programs encourage domestic small businesses to engage in Federal Research/Research and Development (R&D) for innovative commercial ideas.

SBIR Application Process Illustration

What are the three phases of the SBIR program?

Phase I

Phase I establishes the technical merit, feasibility, and commercial potential of the proposed R&D efforts. The government generally awards $50,000 – $250,000 for six months or one year.

Phase II

Phase II continues the R/R&D efforts initiated in Phase I. The government bases Phase II funding on Phase I results. They also base funding on the scientific and technical merit and commercial potential of the project proposed in Phase II.

Phase III

Phase III helps small businesses pursue commercialization objectives resulting from the Phase I/II R/R&D activities. The SBIR/STTR programs do not fund Phase III. At some Federal agencies, Phase III may involve follow-on non-SBIR/STTR funded R&D or production contracts for products, processes, or services intended for use by the U.S. Government

Do you have to be a Phase I awardee to be eligible for Phase II?

Yes, you must be a Phase I awardee to become eligible for Phase II. Typically, only Phase I awardees are eligible for a Phase II award. SBIR/STTR Phase II awards are generally $750,000 for two years.

Two Asian Researchers in laboratory glassware for the development of medicine

How do I apply for SBIR?

You can follow this link to start your SBIR application process.

How do I find an appropriate topic?

You can find a list of available SBIR topics here at the official U.S. government website for people who make, receive, and manage federal awards.

You can go here to explore the topics currently under trial.

Who is eligible to receive SBIR awards?

Small businesses must meet the following eligibility requirements at the time of Phase I and Phase II awards:

  • Organized for profit, with a place of business located in the United States
  • More than 50% owned and controlled by one or more individuals who are citizens or permanent resident aliens of the United States, or by other small business concerns that are each more than 50% owned and controlled by one or more individuals who are citizens or permanent resident aliens of the United States.
  • No more than 500 employees, including affiliates

Are non-profits eligible for SBIR awards?

No, but small businesses can use nonprofits as subcontractors.

What is an SBIR funding agreement?

An SBIR funding agreement is a contract, grant, or cooperative agreement between a small business and a Federal Agency participating in the SBIR program for research and development.

What are the performance benchmark requirements?

Small businesses must meet minimum performance requirements – you can familiarize yourself with those requirements here.

What agencies participate in the SBIR program?

There are currently eleven agencies participating in the SBIR program. Each agency accepts proposals from small businesses that match an opportunity from a list of designated R&D topics.

Here is a list of participating agencies:

Women in robotics laboratory working on project

SBIR Deadlines

  • Department of Agriculture
    1. USDA SBIR Phase I – November 2022
  • Department of Commerce
    1. NIST –  February 2022
    2. NOAA
    SBIR Phase I – 02/18/2022
  • Department of Defense:
    1. DoD 22.A & 22.1 BAA – 02/10/2022
    2. DoD 22.B & 22.2 BAA – June 2022
    3. DoD 22.C& 22.3 BAA – October 2022
    4. DOD SBIR 2022.2 – 06/15/2022
    5. DOD STTR 2022.B  – 06/15/2022
    6. DOD SBIR 2022.3 – 10/19/2022
    7. DOD STTR 2022.C – 10/19/2022
    8. AF X21.S CSO  STTR 02/17/2022
    9. DoD SBIR 2022.1 – 02/10/2022
    10. DoD STTR 2022.A  STTR – 02/10/2022
    11. Air Force X22.1 CSO SBIR – 02/10/2022
  • Environmental Protection Agency
    1. EPA SBIR Phase I – August 2022
  • Department of Transportation
    1. DOT – 22QSBIR1 – March 2022

  • NASA – 03/09/2022
  • Department of Education – 01/2022
    ED/IES SBIR Phase I & II – 02/01/2022
    ED/IES SBIR Phase II – 02/07/2022
  • Department of Energy
    2022 Phase 1 – 02/14/2022 & 06/26/2022
    2022 Phase 2 – 04/04/2022 & 08/22/2022
    DOE Phase I Release 2 – 02/22/2022
  • Department of Homeland Security 2021.1 – 01/19/2022
  • Department of Health & Human Services (NIH, CDC, FDA)
    1. 01/05/2022
    2. 04/06/2022
    3. 06/24/2022
    4. 09/03/2022
    5. 09/05/2022
    6. 09/06/2022
    7. 09/08/2022
    8. 09/30/2022
    9. 10/07/2022
    10. 10/08/2022
  • National Science Foundation (NSF)
    1. 01/06/2022
    2. March 2022
    3. June 2022
    4. September 2022
    5. December 2022

SBIR Grant Writers

SBIR Accountant

Navigating the SBIR program journey can be daunting and time-consuming.

With over 20 years of experience working with agencies that participate in the SBIR program, Team 80 is an SBIR-approved accounting team that offers remote SBIR accounting services to help you navigate your STTR / SBIR Phase I & II journey. Let us take over so that you can get back to focusing on what matters!

  1. Team 80

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SBIR Additional Resources

Department of Energy Lab Partnering Service – this is a resource for connecting investors with DOE experts to quickly answer innovation questions.

FLC Business-Your One-Stop Shop For U.S. Laboratory Information – this is a comprehensive list of federal laboratory resources.

Get in touch today to learn  more about how Team 80 can help with your SBIR accounting needs. There’s money out there for you – it’s time to take advantage of it.

Sarah Sinicki Photo

Sarah Sinicki

Partner at Team 80 LLC


Sarah Sinicki is a Partner and Director of Business Development with Team 80 in Colorado where she is able to apply her 20 years of experience to tailor an accounting solution for a business owner no matter what industry they might be in.

Indian American Small Business Man working on laptop at desk

8 Easy Accounting Tips to Help Small Businesses Maintain Their Books

Accounting is the language of business. Understanding that language is an essential part of keeping your small business alive.

Being a small business owner isn’t easy. And neither is being an unofficial accountant.

With the hectic day-to-day operations of running your business, how can you possibly make time to learn bookkeeping? The idea of sifting through endless stacks of financial documents and ledgers sounds overwhelming.

Still, you understand the importance of not letting your accounting fall behind. Because maintaining accurate financial records is vital to the health of your business.

That’s why you’re asking Google questions like, “how do small businesses maintain accounts?”

These simple accounting tips will help you and your labor of love succeed!

8 Easy Small Business Accounting Tips

  1. Invest in an accounting system
  2. Keep business and personal expenses separate
  3. Don’t wait until the end of the year to do your accounting.
  4. Meet with your CPA throughout the year.
  5. Look at your financial statements monthly.
  6. You need to understand your cash flow.
  7. Create a budget.
  8. You should hire a professional.

1. Invest in an Accounting System small business owner using laptop at desk looking at accounting software

Small business owners with no accounting experience need a reliable accounting system because that system is often the difference between success and failure.

Many affordable options will simplify data and organize your financial information to track expenses, income, and other activities easily. Xero, Quickbooks, Intuit, and Wave Financial, are just a few of them. You can even link your bank and credit card accounts directly to the software.

An accounting system makes your life easier and helps you to focus on business growth.

2. Keep Business and Personal Expenses Separate

New entrepreneurs often dip into their personal bank accounts in the early stages of business development. The practice of intermingling expenses can be problematic for many reasons.

Here are some of those reasons:Women Owner of a Small Business sitting at desk organizing business and personal expenses

  • Personal and legal liability
  • Tax implications
  • Audit trail issues
  • Bookkeeping problems

You can avoid these issues by opening a business bank account and establishing separate credit card accounts. Keeping personal and business accounts separate also improves your business credit score, helping you secure better business loans and reduce business insurance costs.

Run all business expenses through the business, and pay all personal expenses from a personal account. Trust me, your CPA will thank you at the end of the year. You don’t want to spend lots of extra money untangling combined finances.” – Sarah Sinicki, Director of Business Development, Team 80 Small Business Accounting and Bookkeeping

3. Don’t Wait Until the End of the Year to do Your Accounting

Do you remember January’s expenses when you wrap up accounting in December? You probably don’t.

Male Small Business Owner working on end of year accounting his laptopBusiness owners will too often make the mistake of waiting until the last minute to start thinking about their accounting. And they usually suffer from financial troubles as a result because waiting can cause significant issues.

You can handle most finances monthly.

Taking control of your finances and keeping bank reconciliations up-to-date monthly saves you from frantically scrambling at year’s end. We suggest you set a schedule so that you are touching financials monthly.

Well-managed finances close the door to preventable errors.

4. Meet with your CPA throughout the year.

You should meet with your CPA to review your books no less than twice yearly to ensure nothing falls through the cracks.black man cpa meeting woman small business owner

Meeting at least twice a year also helps your CPA understand your business. The person handling your finances should know your company inside and out.

Be proactive. If you meet with your CPA at least twice a year, they’ll have time to review your finances, uncover missed details, and devise effective strategies that you can implement to help your business before the deadline.

Don’t wait until tax time; it could already be too late.

5. Look at your financial statements monthly.

We can’t overstate the importance of understanding the real-time financial health of your business.

Black Eyeglasses Calculator and Pen sitting on paper financial statementUnderstanding your financial statements helps you discover where your business stands today and where it’s headed. It’s also an excellent way to learn if operations are running smoothly.

It’s also essential to always understand your profit margins and net income. Generating a monthly profit and loss report and reviewing revenue and expenses is a best practice we advise.

Never neglect your balance sheet since it shows your cash balance, outstanding accounts receivable, and all other assets and liabilities. Your balance sheet is a current snapshot of your business’s financial health; use it, love it.

When you stay on top of your financial statements, you’re empowered to make timely strategic business decisions. These decisions can help business thrive today and into the future.

6. You need to understand your cash flow.

Small business owners that don’t track cash flow are on the fast path to becoming former small business owners.

You must understand and optimize your cash flow because cash flow measures the real-time movement of dollars in and out of your business.male small business owner sitting at desk looking at laptop with calculator and financial statements on desk with 3 employees in the background

Your cash flow is positive when there’s enough money in your business account to pay bills. If cash is rapidly dwindling, you could have a severe problem.

Cash flow visibility helps you grow operations strategically. You can start by monitoring and documenting your incoming and outgoing funds using your accounting system.

You should also prepare a cash flow projection looking two to three months out to avoid surprises. If there are cash flow constraints, it’s time to leverage a business line of credit.

7. Create a budget.

You can use your financial statement and cash flow information to create a budget aligned with your business’s economic trajectory.

concentrated female business owner holding pen working on accoutningEvery entrepreneur should develop a budget. It’s an essential tool for financial tracking, especially for smaller businesses with limited funds that can benefit from operating within their means. A realistic budget can also help you understand the appropriate actions to take when problems arise.

Budgets help you anticipate future needs like repairs, expansions, and improvements without relying on credit. Accurate budget forecasting can also help you plan for staff hires and product and service investments and establish earnings and sales goals.

Even a poorly executed budget plan is better than no plan at all. Take some time and plan out what you think your revenue and expenses for the upcoming year will be. Then compare the budget to the actuals monthly. The variances in these numbers can give you some great insight.” – Sarah Sinicki, Team 80

8. You should hire a professional.

It is okay to admit when you’re in over your head – it’s also understandable. You didn’t launch a small business to become a full-time accountant.  black accounting manager-shaking-hands-with-successful-small business owner

You started your business because you’re passionate about your offering, and you want to provide customers with exceptional products and services.

You should focus on growing your business and serving your customers. And that’s not possible when you’re mired in book balancing, payroll management, financial forecasting, and tracking your accounts payable and receivable.

We want to do this work for you. Get in touch with us today!

Jim Casart Headshot

Jim Casart

CEO / Founder at Team 80 LLC


Jim Casart is CEO and founder Team 80 in Colorado where he is able to apply his 45 plus years of experience in accounting to lead his team. He is passionate about turning good ideas into successful businesses.

Business Man Meeting Virtually with SBIR Grant Writer

SBIR Grant Writers

Did you know that 85% of SBIR applications are rejected (you can find a list of common SBIR application rejection causes here)?

SBIR grants are excellent for small businesses like yours, but you need to ensure your application is submitted error-free and with all of the necessary information to win the grant. And to do that, you’ll need an experienced (and vetted) SBIR grant writer.

Use our list of SBIR grant writers to find a skilled writer that will help ensure your application is accepted, and the funds are awarded.

SBIR Grant Writer Resources

Professional Writing SBIR GrantAfter a skilled STTR / SBIR grant writer expertly crafts your application, you’ll need an accounting team to finish the proposal requirements. We offer remote SBIR accounting services help guide you on your STTR / SBIR Phase I & II journey.

Get in touch today to learn  more about how Team 80 can help with your SBIR accounting needs. There’s money out there for you – it’s time to take advantage of it.

Sarah Sinicki Photo

Sarah Sinicki

Partner at Team 80 LLC


Sarah Sinicki is a Partner and Director of Business Development with Team 80 in Colorado where she is able to apply her 20 years of experience to tailor an accounting solution for a business owner no matter what industry they might be in.