accountants sitting at wood table looking at numbers on devices

Everything You Need to Know About DCAA Compliance and Government Approved Accounting

DCAA Compliance and Government Approved Accounting

Your success depends on meeting DCAA (Defense Contract Audit Agency) compliance regulations when working with the government.

Government contracting can be a challenge; when you’ve cleared one hurdle, another one awaits, like finding a government-approved accounting system.

If you want to win defense contracts, you’ll need a DCAA-compliant financial system. Moreover, you’ll learn that responding to proposals without a DCAA compliant accounting system is impossible in some cases.

At Team 80, we ensure small business owners entering the SBIR/STTR program have an accounting system compliant with Federal Acquisition Regulation (FAR) and Defense Contract Auditing Agency (DCAA). If you’re one of those small business owners, this blog is for you.

“Accounting is hard enough without the government as your “partner.” That’s why government contractors should look for an accounting system that already strikes the right balance between ease of use and powerful capabilities.”
 – Sarah Sinicki, Director of Business Development, Team 80

Compare our Prices and Expertise Today.

When creating and pitching a dynamic SBIR proposal, it’s easy to overlook crucial details, like proving you can accurately (and quickly) show how you used their funds. The federal agency you’re working with needs to understand you have an approved system in place before they give you an award. They also want to feel confident you won’t misuse taxpayer dollars or engage in billing fraud (inadvertently or by design).

So, here’s what you’ll need to do: find a DCAA-compliant accounting system.

The government wants you to have an approved accounting system before giving you an SBIR or STTR contract. You also must comply with Federal Acquisition Regulations (FAR). You should familiarize yourself with FAR’s guidebook to learn more about what you can do to ensure everything runs smoothly before the DCAA shows up.

Worker sitting at table next to laptop with DCCA DCAA compliance Paperwork

What is the DCAA?

The Defense Contract Audit Agency is a federal agency under the Department of Defense (DoD); they’re “stewards of taxpayer dollars.” The DCAA delivers high-quality contract audits and services to ensure taxpayers and the military get what they pay for at a reasonable price. Their mission has remained the same since 1965.

In 2019, the DCAA examined nearly $365 billion in DoD contractor costs. Their audits saved taxpayers roughly $3.7 billion. The savings go back into the DoD’s pockets for essential military operations, or the government returns the excess cash to the Treasury.

The DCAA is primarily responsible for DoD contracts. However, they’re also often brought in by other federal agencies (like Nasa and the Department of Energy) for contract audits and financial services.

You’ll have the DCAA knocking on your door if a government agency, the Defense Contract Management Agency (DCMA), for example, requests the DCAAs help with an audit.

If you’re not DCAA-compliant, you’ll be answering their call. And that’s not something you want.

What is DCAA compliance?

When you’re DCAA compliant, you’re following their rules, recommendations, and best practices. If that sounds simple, it’s because it is! So stay on top of your record keeping, and use DCAA compliant accounting systems that’ll pass their audits, and you’re off to the races.

Here are some tips to help you stay DCAA compliant:

  • Establish and document your policies
  • Use a DCAA compliant system capable of tracking multiple cost categories separately
  • Make sure your timekeeping records and cost-accounting are fully integrated
  • Keep detailed records, and make sure your documents are easily accessible for the eventual audit

*You should note that the DCAA won’t give you a certificate of compliance.

What is the DCAA Pre-Award Survey?

Man in white shirt with a approved stamper

The DCAA conducts pre-award surveys when they’re about to award your small business with a government contract. You shouldn’t confuse the survey with an audit. The survey is simple; it’s an evaluation of your accounting system, and it validates your ability to carry out the government contract tasks.

If you meet the DCAA’s accounting system requirements, and you’re ready to see the contract through financially, you’ll pass. In order to give yourself the best chance of securing a contract, we suggest that you use the pre-award accounting system adequacy checklist. It’ll help you stay compliant and ready for a DCAA

What happens during a DCAA audit?

You shouldn’t fear a DCAA audit, though you should prepare yourself for that eventuality. During an audit, the DCAA will determine if your accounting system adheres to Generally Accepted Accounting Principles (GAAP). They’ll check to ensure you’re recording expenses when you provide a service. Small businesses usually have to overhaul their accounting and record-keeping procedures to comply with GAAP. (If we’ve already sold you on avoiding that headache, let’s talk about how we can help.)

According to the DCAA’s Form 1408 checklist, your accounting system must:

  • Properly segregate direct costs from indirect costs.
  • Correctly identify and accumulate direct costs by contract.
  • Have a logical and consistent method for allocating indirect costs to immediate and final objectives (a contract is considered a final cost objective).
  • Be able to accumulate the costs under a general ledger.
  • Have a timekeeping system that identifies employee’s labor by intermediate or final cost objectives.
  • Have a labor distribution system that charges direct and indirect labor to the appropriate cost objectives.
  • Determine costs charged to a contract through regular posting of books of account at least monthly.
  • Correctly identify, exclude, track allowable costs based on FAR 31 unallowable expenses.
  • Identify costs by contract line item (CLIN).
  • Segregate preproduction costs from production costs.

You’ll probably make it through an audit if your accounting system checks every box on this list. And if you’re feeling uneasy, it’s okay; the DCAA wants you to succeed, so they provide audit process overviews and let you see the checklists auditors use for assessments.

What accounting software is DCAA compliant?

Here’s a mind-bending truth. There’s no DCAA approved software, but there is software optimized for DCAA compliance. DCAA compliant software can include any commercial accounting package capable of tracking job costs. For example, Quickbooks provides accurate data, process flows, and reports that you’ll find helpful during an audit.

Still, your comprehensive, government approved accounting system is only one-half of the battle. Your accounting package is only as reliable as your information. In addition, you must establish policies and procedures for routine finance documentation.

And compliance is eternal. Once your software is compliant, it must remain compliant. With the help of a qualified accounting team (like Team 80), you can feel confident that you meet and exceed regulatory requirements.

You should let Team 80 manage your government-approved accounting needs. Here’s why:

You didn’t start your small business to manage tedious accounting tasks. Instead, we want to help you stay focused on researching and developing your SBIR program passion project. That’s why we offer affordable, turn-key accounting services – so you can stay focused on what matters most to your business.

“Federal accounting regulations are complex and ever-changing, both in their wording and how government auditors choose to interpret and enforce them. Team 80 can help you prosper in this challenging environment. When you’re serious about doing business with the federal government, you need an equally serious accounting partner.” – Sarah Sinicki, Director of Business Development, Team 80

We’ve been doing this for more than 20 years. We’ll ensure your system is DCAA compliant – today and into the future.

Ben Smith Photo

Ben Smith

Chief Accounting Officer at Team 80 LLC

LinkedIn

Ben Smith is a Chief Accounting Officer at Team 80  where he is able to apply his accounting experience and passion helping small business owners make their companies successful in the SBIR industry.


Coworkers looking at SBIR Ultimate Guide

The Ultimate Guide for SBIR

SBIR Ultimate Guide

You’re a small business owner with a brilliant idea that could turn into a marketable product or service. You know there’s funding available for research and development through the (SBIR) Small Business Innovation Research and (STTR) Small Business Technology Transfer programs.

But you don’t know how to set the wheels in motion.

Team 80, your SBIR accounting experts, have set up the ultimate guide for SBIR resources to help your small business along your journey to landing Phase I & II awards.

Compare our Prices and Expertise Today.


SBIR FAQs

We understand the challenges small business owners face when it comes to doing business with the federal government. So we decided to pull together a list of frequently asked questions and resources to help you secure SBIR funding:

What is the SBIR Program?

SBIR stands for The Small Business Innovation Research program. It’s a highly competitive United States government program that awards grants and contracts to small businesses conducting early-stage research and development.

SBIR programs encourage domestic small businesses to engage in Federal Research/Research and Development (R&D) for innovative commercial ideas.

SBIR Application Process Illustration

What are the three phases of the SBIR program?

Phase I

Phase I establishes the technical merit, feasibility, and commercial potential of the proposed R&D efforts. The government generally awards $50,000 – $250,000 for six months or one year.

Phase II

Phase II continues the R/R&D efforts initiated in Phase I. The government bases Phase II funding on Phase I results. They also base funding on the scientific and technical merit and commercial potential of the project proposed in Phase II.

Phase III

Phase III helps small businesses pursue commercialization objectives resulting from the Phase I/II R/R&D activities. The SBIR/STTR programs do not fund Phase III. At some Federal agencies, Phase III may involve follow-on non-SBIR/STTR funded R&D or production contracts for products, processes, or services intended for use by the U.S. Government

Do you have to be a Phase I awardee to be eligible for Phase II?

Yes, you must be a Phase I awardee to become eligible for Phase II. Typically, only Phase I awardees are eligible for a Phase II award. SBIR/STTR Phase II awards are generally $750,000 for two years.

Two Asian Researchers in laboratory glassware for the development of medicine

How do I apply for SBIR?

You can follow this link to start your SBIR application process.

How do I find an appropriate topic?

You can find a list of available SBIR topics here at the official U.S. government website for people who make, receive, and manage federal awards.

You can go here to explore the topics currently under trial.

Who is eligible to receive SBIR awards?

Small businesses must meet the following eligibility requirements at the time of Phase I and Phase II awards:

  • Organized for profit, with a place of business located in the United States
  • More than 50% owned and controlled by one or more individuals who are citizens or permanent resident aliens of the United States, or by other small business concerns that are each more than 50% owned and controlled by one or more individuals who are citizens or permanent resident aliens of the United States.
  • No more than 500 employees, including affiliates

Are non-profits eligible for SBIR awards?

No, but small businesses can use nonprofits as subcontractors.

What is an SBIR funding agreement?

An SBIR funding agreement is a contract, grant, or cooperative agreement between a small business and a Federal Agency participating in the SBIR program for research and development.

What are the performance benchmark requirements?

Small businesses must meet minimum performance requirements – you can familiarize yourself with those requirements here.

What agencies participate in the SBIR program?

There are currently eleven agencies participating in the SBIR program. Each agency accepts proposals from small businesses that match an opportunity from a list of designated R&D topics.

Here is a list of participating agencies:

Women in robotics laboratory working on project

SBIR Deadlines

  • Department of Agriculture
    1. USDA SBIR Phase I – 11/3/2022
  • Department of Commerce
    1. NIST –  February 2022
    2. NOAA
    SBIR Phase I – 02/18/2022
  • Department of Defense:
    1. DoD 22.A & 22.1 BAA – 02/10/2022
    2. DoD 22.B & 22.2 BAA – June 2022
    3. DoD 22.C& 22.3 BAA – October 2022
    4. DOD SBIR 2022.2 – 06/15/2022
    5. DOD STTR 2022.B  – 06/15/2022
    6. DOD SBIR 2022.3 – 10/19/2022
    7. DOD STTR 2022.C – 10/19/2022
    8. AF X21.S CSO  STTR 02/17/2022
    9. DoD SBIR 2022.1 – 02/10/2022
    10. DoD STTR 2022.A  STTR – 02/10/2022
    11. Air Force X22.1 CSO SBIR – 02/10/2022
  • Environmental Protection Agency
    1. EPA SBIR Phase I – August 2022
  • Department of Transportation
    1. DOT – 22QSBIR1 – March 2022

  • NASA – 03/09/2022
  • Department of Education – 01/2022
    ED/IES SBIR Phase I & II – 02/01/2022
    ED/IES SBIR Phase II – 02/07/2022
  • Department of Energy
    2022 Phase 1 – 02/14/2022 & 06/26/2022
    2022 Phase 2 – 04/04/2022 & 08/22/2022
    DOE Phase I Release 2 – 02/22/2022
  • Department of Homeland Security 2021.1 – 01/19/2022
  • Department of Health & Human Services (NIH, CDC, FDA)
    1. 01/05/2022
    2. 04/06/2022
    3. 06/24/2022
    4. 09/03/2022
    5. 09/05/2022
    6. 09/06/2022
    7. 09/08/2022
    8. 09/30/2022
    9. 10/07/2022
    10. 10/08/2022
  • National Science Foundation (NSF)
    1. 01/06/2022
    2. March 2022
    3. June 2022
    4. September 2022
    5. December 2022


SBIR Grant Writers


SBIR Events

SBIR.GOV EVENTS
current events from sbir.gov

SBIR/STTR Spring Innovation Conference
JUNE 13-15, 2022 | Washington D.C.

 

Illustration of Conference presentation

SBIR Accountant

Navigating the SBIR program journey can be daunting and time-consuming.

With over 20 years of experience working with agencies that participate in the SBIR program, Team 80 is an SBIR-approved accounting team that offers remote SBIR accounting services to help you navigate your STTR / SBIR Phase I & II journey. Let us take over so that you can get back to focusing on what matters!

  1. Team 80

woman's hand writing on a paper and holding a receipt in other hand at a table wit a laptop and calculator

SBIR Additional Resources

Department of Energy Lab Partnering Service – this is a resource for connecting investors with DOE experts to quickly answer innovation questions.

FLC Business-Your One-Stop Shop For U.S. Laboratory Information – this is a comprehensive list of federal laboratory resources.


Get in touch today to learn  more about how Team 80 can help with your SBIR accounting needs. There’s money out there for you – it’s time to take advantage of it.

Sarah Sinicki Photo

Sarah Sinicki

Partner at Team 80 LLC

LinkedIn

Sarah Sinicki is a Partner and Director of Business Development with Team 80 in Colorado where she is able to apply her 20 years of experience to tailor an accounting solution for a business owner no matter what industry they might be in.


Coworkers looking at SBIR Ultimate Guide

The Ultimate Guide for SBIR

SBIR Ultimate Guide

You’re a small business owner with a brilliant idea that could turn into a marketable product or service. You know there’s funding available for research and development through the (SBIR) Small Business Innovation Research and (STTR) Small Business Technology Transfer programs.

But you don’t know how to set the wheels in motion.

Team 80, your SBIR accounting experts, have set up the ultimate guide for SBIR resources to help your small business along your journey to landing Phase I & II awards.

Compare our Prices and Expertise Today.


SBIR FAQs

We understand the challenges small business owners face when it comes to doing business with the federal government. So we decided to pull together a list of frequently asked questions and resources to help you secure SBIR funding:

What is the SBIR Program?

SBIR stands for The Small Business Innovation Research program. It’s a highly competitive United States government program that awards grants and contracts to small businesses conducting early-stage research and development.

SBIR programs encourage domestic small businesses to engage in Federal Research/Research and Development (R&D) for innovative commercial ideas.

SBIR Application Process Illustration

What are the three phases of the SBIR program?

Phase I

Phase I establishes the technical merit, feasibility, and commercial potential of the proposed R&D efforts. The government generally awards $50,000 – $250,000 for six months or one year.

Phase II

Phase II continues the R/R&D efforts initiated in Phase I. The government bases Phase II funding on Phase I results. They also base funding on the scientific and technical merit and commercial potential of the project proposed in Phase II.

Phase III

Phase III helps small businesses pursue commercialization objectives resulting from the Phase I/II R/R&D activities. The SBIR/STTR programs do not fund Phase III. At some Federal agencies, Phase III may involve follow-on non-SBIR/STTR funded R&D or production contracts for products, processes, or services intended for use by the U.S. Government

Do you have to be a Phase I awardee to be eligible for Phase II?

Yes, you must be a Phase I awardee to become eligible for Phase II. Typically, only Phase I awardees are eligible for a Phase II award. SBIR/STTR Phase II awards are generally $750,000 for two years.

Two Asian Researchers in laboratory glassware for the development of medicine

How do I apply for SBIR?

You can follow this link to start your SBIR application process.

How do I find an appropriate topic?

You can find a list of available SBIR topics here at the official U.S. government website for people who make, receive, and manage federal awards.

You can go here to explore the topics currently under trial.

Who is eligible to receive SBIR awards?

Small businesses must meet the following eligibility requirements at the time of Phase I and Phase II awards:

  • Organized for profit, with a place of business located in the United States
  • More than 50% owned and controlled by one or more individuals who are citizens or permanent resident aliens of the United States, or by other small business concerns that are each more than 50% owned and controlled by one or more individuals who are citizens or permanent resident aliens of the United States.
  • No more than 500 employees, including affiliates

Are non-profits eligible for SBIR awards?

No, but small businesses can use nonprofits as subcontractors.

What is an SBIR funding agreement?

An SBIR funding agreement is a contract, grant, or cooperative agreement between a small business and a Federal Agency participating in the SBIR program for research and development.

What are the performance benchmark requirements?

Small businesses must meet minimum performance requirements – you can familiarize yourself with those requirements here.

What agencies participate in the SBIR program?

There are currently eleven agencies participating in the SBIR program. Each agency accepts proposals from small businesses that match an opportunity from a list of designated R&D topics.

Here is a list of participating agencies:

Women in robotics laboratory working on project

SBIR Deadlines

  • Department of Agriculture
    1. USDA SBIR Phase I – 11/3/2022
  • Department of Commerce
    1. NIST –  February 2022
    2. NOAA
    SBIR Phase I – 02/18/2022
  • Department of Defense:
    1. DoD 22.A & 22.1 BAA – 02/10/2022
    2. DoD 22.B & 22.2 BAA – June 2022
    3. DoD 22.C& 22.3 BAA – October 2022
    4. DOD SBIR 2022.2 – 06/15/2022
    5. DOD STTR 2022.B  – 06/15/2022
    6. DOD SBIR 2022.3 – 10/19/2022
    7. DOD STTR 2022.C – 10/19/2022
    8. AF X21.S CSO  STTR 02/17/2022
    9. DoD SBIR 2022.1 – 02/10/2022
    10. DoD STTR 2022.A  STTR – 02/10/2022
    11. Air Force X22.1 CSO SBIR – 02/10/2022
  • Environmental Protection Agency
    1. EPA SBIR Phase I – August 2022
  • Department of Transportation
    1. DOT – 22QSBIR1 – March 2022

  • NASA – 03/09/2022
  • Department of Education – 01/2022
    ED/IES SBIR Phase I & II – 02/01/2022
    ED/IES SBIR Phase II – 02/07/2022
  • Department of Energy
    2022 Phase 1 – 02/14/2022 & 06/26/2022
    2022 Phase 2 – 04/04/2022 & 08/22/2022
    DOE Phase I Release 2 – 02/22/2022
  • Department of Homeland Security 2021.1 – 01/19/2022
  • Department of Health & Human Services (NIH, CDC, FDA)
    1. 01/05/2022
    2. 04/06/2022
    3. 06/24/2022
    4. 09/03/2022
    5. 09/05/2022
    6. 09/06/2022
    7. 09/08/2022
    8. 09/30/2022
    9. 10/07/2022
    10. 10/08/2022
  • National Science Foundation (NSF)
    1. 01/06/2022
    2. March 2022
    3. June 2022
    4. September 2022
    5. December 2022


SBIR Grant Writers


SBIR Events

SBIR.GOV EVENTS
current events from sbir.gov

SBIR/STTR Spring Innovation Conference
JUNE 13-15, 2022 | Washington D.C.

 

Illustration of Conference presentation

SBIR Accountant

Navigating the SBIR program journey can be daunting and time-consuming.

With over 20 years of experience working with agencies that participate in the SBIR program, Team 80 is an SBIR-approved accounting team that offers remote SBIR accounting services to help you navigate your STTR / SBIR Phase I & II journey. Let us take over so that you can get back to focusing on what matters!

  1. Team 80

woman's hand writing on a paper and holding a receipt in other hand at a table wit a laptop and calculator

SBIR Additional Resources

Department of Energy Lab Partnering Service – this is a resource for connecting investors with DOE experts to quickly answer innovation questions.

FLC Business-Your One-Stop Shop For U.S. Laboratory Information – this is a comprehensive list of federal laboratory resources.


Get in touch today to learn  more about how Team 80 can help with your SBIR accounting needs. There’s money out there for you – it’s time to take advantage of it.

Sarah Sinicki Photo

Sarah Sinicki

Partner at Team 80 LLC

LinkedIn

Sarah Sinicki is a Partner and Director of Business Development with Team 80 in Colorado where she is able to apply her 20 years of experience to tailor an accounting solution for a business owner no matter what industry they might be in.


Coworkers looking at SBIR Ultimate Guide

The Ultimate Guide for SBIR

SBIR Ultimate Guide

You’re a small business owner with a brilliant idea that could turn into a marketable product or service. You know there’s funding available for research and development through the (SBIR) Small Business Innovation Research and (STTR) Small Business Technology Transfer programs.

But you don’t know how to set the wheels in motion.

Team 80, your SBIR accounting experts, have set up the ultimate guide for SBIR resources to help your small business along your journey to landing Phase I & II awards.

Compare our Prices and Expertise Today.


SBIR FAQs

We understand the challenges small business owners face when it comes to doing business with the federal government. So we decided to pull together a list of frequently asked questions and resources to help you secure SBIR funding:

What is the SBIR Program?

SBIR stands for The Small Business Innovation Research program. It’s a highly competitive United States government program that awards grants and contracts to small businesses conducting early-stage research and development.

SBIR programs encourage domestic small businesses to engage in Federal Research/Research and Development (R&D) for innovative commercial ideas.

SBIR Application Process Illustration

What are the three phases of the SBIR program?

Phase I

Phase I establishes the technical merit, feasibility, and commercial potential of the proposed R&D efforts. The government generally awards $50,000 – $250,000 for six months or one year.

Phase II

Phase II continues the R/R&D efforts initiated in Phase I. The government bases Phase II funding on Phase I results. They also base funding on the scientific and technical merit and commercial potential of the project proposed in Phase II.

Phase III

Phase III helps small businesses pursue commercialization objectives resulting from the Phase I/II R/R&D activities. The SBIR/STTR programs do not fund Phase III. At some Federal agencies, Phase III may involve follow-on non-SBIR/STTR funded R&D or production contracts for products, processes, or services intended for use by the U.S. Government

Do you have to be a Phase I awardee to be eligible for Phase II?

Yes, you must be a Phase I awardee to become eligible for Phase II. Typically, only Phase I awardees are eligible for a Phase II award. SBIR/STTR Phase II awards are generally $750,000 for two years.

Two Asian Researchers in laboratory glassware for the development of medicine

How do I apply for SBIR?

You can follow this link to start your SBIR application process.

How do I find an appropriate topic?

You can find a list of available SBIR topics here at the official U.S. government website for people who make, receive, and manage federal awards.

You can go here to explore the topics currently under trial.

Who is eligible to receive SBIR awards?

Small businesses must meet the following eligibility requirements at the time of Phase I and Phase II awards:

  • Organized for profit, with a place of business located in the United States
  • More than 50% owned and controlled by one or more individuals who are citizens or permanent resident aliens of the United States, or by other small business concerns that are each more than 50% owned and controlled by one or more individuals who are citizens or permanent resident aliens of the United States.
  • No more than 500 employees, including affiliates

Are non-profits eligible for SBIR awards?

No, but small businesses can use nonprofits as subcontractors.

What is an SBIR funding agreement?

An SBIR funding agreement is a contract, grant, or cooperative agreement between a small business and a Federal Agency participating in the SBIR program for research and development.

What are the performance benchmark requirements?

Small businesses must meet minimum performance requirements – you can familiarize yourself with those requirements here.

What agencies participate in the SBIR program?

There are currently eleven agencies participating in the SBIR program. Each agency accepts proposals from small businesses that match an opportunity from a list of designated R&D topics.

Here is a list of participating agencies:

Women in robotics laboratory working on project

SBIR Deadlines

  • Department of Agriculture
    1. USDA SBIR Phase I – 11/3/2022
  • Department of Commerce
    1. NIST –  February 2022
    2. NOAA
    SBIR Phase I – 02/18/2022
  • Department of Defense:
    1. DoD 22.A & 22.1 BAA – 02/10/2022
    2. DoD 22.B & 22.2 BAA – June 2022
    3. DoD 22.C& 22.3 BAA – October 2022
    4. DOD SBIR 2022.2 – 06/15/2022
    5. DOD STTR 2022.B  – 06/15/2022
    6. DOD SBIR 2022.3 – 10/19/2022
    7. DOD STTR 2022.C – 10/19/2022
    8. AF X21.S CSO  STTR 02/17/2022
    9. DoD SBIR 2022.1 – 02/10/2022
    10. DoD STTR 2022.A  STTR – 02/10/2022
    11. Air Force X22.1 CSO SBIR – 02/10/2022
  • Environmental Protection Agency
    1. EPA SBIR Phase I – August 2022
  • Department of Transportation
    1. DOT – 22QSBIR1 – March 2022

  • NASA – 03/09/2022
  • Department of Education – 01/2022
    ED/IES SBIR Phase I & II – 02/01/2022
    ED/IES SBIR Phase II – 02/07/2022
  • Department of Energy
    2022 Phase 1 – 02/14/2022 & 06/26/2022
    2022 Phase 2 – 04/04/2022 & 08/22/2022
    DOE Phase I Release 2 – 02/22/2022
  • Department of Homeland Security 2021.1 – 01/19/2022
  • Department of Health & Human Services (NIH, CDC, FDA)
    1. 01/05/2022
    2. 04/06/2022
    3. 06/24/2022
    4. 09/03/2022
    5. 09/05/2022
    6. 09/06/2022
    7. 09/08/2022
    8. 09/30/2022
    9. 10/07/2022
    10. 10/08/2022
  • National Science Foundation (NSF)
    1. 01/06/2022
    2. March 2022
    3. June 2022
    4. September 2022
    5. December 2022


SBIR Grant Writers


SBIR Events

SBIR.GOV EVENTS
current events from sbir.gov

SBIR/STTR Spring Innovation Conference
JUNE 13-15, 2022 | Washington D.C.

 

Illustration of Conference presentation

SBIR Accountant

Navigating the SBIR program journey can be daunting and time-consuming.

With over 20 years of experience working with agencies that participate in the SBIR program, Team 80 is an SBIR-approved accounting team that offers remote SBIR accounting services to help you navigate your STTR / SBIR Phase I & II journey. Let us take over so that you can get back to focusing on what matters!

  1. Team 80

woman's hand writing on a paper and holding a receipt in other hand at a table wit a laptop and calculator

SBIR Additional Resources

Department of Energy Lab Partnering Service – this is a resource for connecting investors with DOE experts to quickly answer innovation questions.

FLC Business-Your One-Stop Shop For U.S. Laboratory Information – this is a comprehensive list of federal laboratory resources.


Get in touch today to learn  more about how Team 80 can help with your SBIR accounting needs. There’s money out there for you – it’s time to take advantage of it.

Sarah Sinicki Photo

Sarah Sinicki

Partner at Team 80 LLC

LinkedIn

Sarah Sinicki is a Partner and Director of Business Development with Team 80 in Colorado where she is able to apply her 20 years of experience to tailor an accounting solution for a business owner no matter what industry they might be in.


Robotic Rover on Mars Surface with Moon and Sun in the background

Put Your Innovations into Orbit with NASA SBIR & STTR Programs

Do you have an innovative idea worthy of deep space? We want to help you bring that idea to life with government funding.

In 2007, small business visionaries created a revolutionary technology that helped NASA’s Phoenix Mission find water on Mars.

Honeybee Robotics, Yardney Technical Products, and Starsys Research furthered NASA’s mission by developing an icy soil acquisitions device, lithium-ion batteries, and a wet chemistry laboratory. But if they didn’t have the government’s help, the ideas might have landed on the cutting room floor instead of Mars.

The Small Business Innovation Research (SBIR) program helped these small businesses bring their ideas to life.

The SBIR program has awarded funds to small businesses like yours for decades. The program funds early-stage research and development for specific government agencies like the National Aeronautics and Space Administration (NASA).

The NASA SBIR program might be the key to bringing your revolutionary technology to life and into Outerspace.

Keep reading to learn everything you need to know about NASA’s SBIR program.

What is the NASA SBIR Program?

The SBIR program is highly competitive and encourages domestic small businesses to engage in Federally-funded research and development for innovative technologies with commercialization potential.

There have been many discussions recently about the role small businesses can play in NASA’s upcoming directives. With NASA’s renewed interest in going back to the Moon and Mars, the potential for small businesses to help further their mission is at an all-time high.

Robert Cabana, Director of Kennedy Space Center, presented testimony before the Senate Committee of Small Business and Entrepreneurship, highlighting the SBIR program’s importance.

He noted that there had been a “Total spend to small business [of] more than $159 million,” which has gone to “fund the research, development, and demonstration of innovative technologies that both fulfill NASA needs and have significant potential for successful commercialization.”

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How much are NASA SBIR/STTR awards?

NASA’s combined annual SBIR and STTR budget hovers between $190M and $210M. Since 2011, NASA has awarded an average of $139M in Phase I and Phase II contracts annually. The maximum value for each Phase I SBIR award is roughly $125K, and Phase II’s maximum value is around $750K. NASA explicitly states that every award-winning SBIR Phase I proposal is a firm-fixed-price contract.

How many phases are in the NASA SBIR/STTR program?

There are three phases in the NASA SBIR/STTR program. Here’s how NASA’s interactive guide describes each Phase:

  • Phase I — a small business establishes the scientific, technical, and commercial feasibility of a product or service.
  • Phase II — a small business will demonstrate the functionality of its idea through research and development (R&D).
  • Phase III — the commercialization of innovative technologies, products, and services that have emerged from Phase I and Phase II.

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Each Phase has a specific duration. The performance period for SBIR Phase I is up to 6 months, whereas the performance period for STTR is up to 13 months. The maximum performance period for both SBIR and STTR in Phase II is up to 24 months.

The NASA SBIR/STTR program does not let you switch from STTR to SBIR (or vice versa) after proposal submission. You also can’t trade during the award period of performance or Phases I and II.

Every year, NASA releases a list of SBIR/STTR topics, and the proposals for these topics are due in the first quarter of the calendar year.

Don’t worry if you haven’t met the solicitation period for the year – you can always try again next year. Still, you should prepare, stay ahead of the curve and keep your eyes open for upcoming SBIR NASA topics.

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What NASA topics are available?

NASA always has its eyes on the next frontier, and with the possibility of extended space travel, NASA needs innovative technology.

There are four Mission Directorates (MD) at NASA, and each MD has its own needs. Here are the Mission Directorates:

Each MD has topics or subtopics that support its needs. You can peruse a list of available topics to ensure that your idea will meet NASA’s needs.

Topics are organized in Focus Areas, like:

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  • Power and Energy Storage
  • Communications and Navigation
  • Sensors, Detectors, and Instruments

  • Life Support and Habitation Systems
  • Spacecraft and Platform Subsystems

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Am I eligible for SBIR through NASA?

You’re on the right path if your idea has research and technical innovation elements and meets NASA’s needs.

However, suppose you want to be eligible for the NASA SBIR program (or any SBIR program). In that case, you must operate a for-profit business with less than 500 employees. Your company must be located in the US. It must be at least 51% owned and operated by one or more US citizens or permanent residents.

For STTR, you need to meet all of the same SBIR requirements, and you need to have a cooperative research and development relationship with a US Research Institution (RI). Your Research Institution must be an accredited college or university, a Federal research and development center, or a non-profit research organization.

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How do I apply for NASA SBIR?

Are you sitting on the next revolutionary idea to help NASA explore the galaxy? If you are, it’s time to start the SBIR proposal process.

The proposal process can be challenging, and prepare yourself; it’s time-consuming (roughly 200 hours!). Your proposal must stand out above all the other applications, and you must prove your idea is substantive, and your team is prepared to see the project through to completion.

NASA scientists and engineers will evaluate your proposal, and they’ll determine whether or not you qualify based on five factors:

    1. Scientific/Technical Merit and Feasibility
    2. Experience, Qualifications, and Facilities
    3. Effectiveness of the Proposed Work Plan
    4. Commercial Potential and Feasibility
    5. Price Reasonableness

Are you thinking about including a letter of general endorsement? Think again. NASA won’t consider the blessings during the review process. If this sounds daunting, well, it is. Getting funds from the government is never easy.

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Does this all sound a little daunting? It’s understandable. Getting funds from the government is never easy. Take a deep breath, and don’t be discouraged. Team 80 is here to help!

We have over 20 years of extensive experience working with agencies participating in the SBIR/STTR programs like NASA. We’re familiar with the NASA proposal submission and solicitation process; we can put you on the path to NASA SBIR success!

Let’s put your dreams in orbit.

Free Consultation for NASA SBIR Accounting Services
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Ben Smith

Chief Accounting Officer at Team 80 LLC

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Ben Smith is a Chief Accounting Officer at Team 80  where he is able to apply his accounting experience and passion helping small business owners make their companies successful in the SBIR industry.