How Do I Clean Up My Accounting Records?
We get it. Accounting and bookkeeping are complicated.
Small business owners come to us all the time with questions like:
“How do I clean up old QuickBooks transactions,” “How do small businesses maintain their accounts?”, “Why is bookkeeping so hard?”
Your time running a business isn’t best spent reconciling transactions or cleaning up balance sheets. You simply don’t have the time to focus your energy on accounting, and maybe because of it, your financial records have gotten a little chaotic and messy.
It happens. But should it KEEP happening? No. Unchecked messes can devastate a small business. Having impeccably clean books is everything.
For your business to survive and thrive, you MUST have clean account records and books. You should be able to access your business finances at the drop of a hat if need be.
Let’s take a look at some things you can do to clean up your chaotic bookkeeping.
Table of contents:
- Are your personal and business accounts separate?
- My software receives transactions from my bank feed; why are none of them reconciled?
- How do I clean up old transactions in my accounting software?
- Is the balance sheet you manually keep track of missing entries?
Are your personal and business accounts separate?
As mentioned in our previous blog, entrepreneurs shouldn’t blend their personal and business accounts.
Every small business needs to have its own business account, period. Several banks offer low to no-fee, interest-earning accounts for small businesses, and almost all of these accounts have ATM accessibility and online/mobile banking tools.
“It will save you lots of headaches down the road if you keep your business and personal banking transactions in separate accounts. You should run all business transactions through a business bank account or credit card. Personal expenses should be kept separate.” — Sarah Sinicki, Director of Business Development, Team 80 Small Business Accounting and Bookkeeping
My software receives transactions from my bank feed; why are none of them reconciled?
You understand the importance of reconciliations. You know that when you don’t conduct regular bank reconciliations, you lose insight into how well your business is doing. You integrated your bank feed with your accounting software for this reason.
But what if your accounting system shows you’ve reconciled nothing? There’s a good chance you thought integrating your bank feed was all you had to do.
Unfortunately, that isn’t the case.
Importing transactions is only part of the process. No accounting software will do all the work for you. You still need to review, enter, and code each transaction into the correct general ledger account every time.
Compare transactions in your software with the same ones on your bank statements. Once you have reviewed everything, the difference between the ending balance in your accounting system and your bank statement should be $0.00.
How do I clean up old transactions in my accounting software?
Keeping your financial records clean is crucial for financial health visibility.
Purging old transactions by either deleting or voiding them out is a perfect way to unclutter and refine your reporting accuracy.
Doing so will ensure you have a true sense of where you stand when it comes to your finances.
“If you are going to clean these transactions yourself, you need to make sure all transactions from your bank and credit cards are entered and coded in your accounting system correctly. The bank balance on your statement should tie to your books each month. If not, you will need to investigate and find out where the discrepancy is coming from.” — Sarah Sinicki
Is the balance sheet you manually keep track of missing entries?
You’re busy running your business. And you might forget to track an expense.
Errors happen - it’s human nature. But, when transactions fall through the cracks they can be hard to detect later. If you use an accounting spreadsheet, the best thing you could do is set it up as a check register, where you can enter each transaction and ensure it mirrors the bank statement like you would with your personal bank account.
As a quick fix, this method will suffice. In the long run, it won’t serve you well. For your business to grow, you need to invest in an accounting package and maybe consider hiring accounting professionals for help.
There is a lot at stake. If you make a mistake, you could be setting yourself up for incorrect tax filings or penalties.
If you don’t have the time, and you know you’re out of your element, it’s time to outsource your accounting to a trusted team.
We would love to bear your accounting burden! Get in touch with us today!
Everything You Need to Know About DCAA Compliance and Government Approved Accounting
DCAA Compliance and Government Approved Accounting
Your success depends on meeting DCAA (Defense Contract Audit Agency) compliance regulations when working with the government.
Government contracting can be a challenge; when you’ve cleared one hurdle, another one awaits, like finding a government-approved accounting system.
If you want to win defense contracts, you’ll need a DCAA-compliant financial system. Moreover, you’ll learn that responding to proposals without a DCAA compliant accounting system is impossible in some cases.
At Team 80, we ensure small business owners entering the SBIR/STTR program have an accounting system compliant with Federal Acquisition Regulation (FAR) and Defense Contract Auditing Agency (DCAA). If you’re one of those small business owners, this blog is for you.
“Accounting is hard enough without the government as your “partner.” That’s why government contractors should look for an accounting system that already strikes the right balance between ease of use and powerful capabilities.”
– Sarah Sinicki, Director of Business Development, Team 80
Compare our Prices and Expertise Today.
When creating and pitching a dynamic SBIR proposal, it’s easy to overlook crucial details, like proving you can accurately (and quickly) show how you used their funds. The federal agency you’re working with needs to understand you have an approved system in place before they give you an award. They also want to feel confident you won’t misuse taxpayer dollars or engage in billing fraud (inadvertently or by design).
So, here’s what you’ll need to do: find a DCAA-compliant accounting system.
The government wants you to have an approved accounting system before giving you an SBIR or STTR contract. You also must comply with Federal Acquisition Regulations (FAR). You should familiarize yourself with FAR’s guidebook to learn more about what you can do to ensure everything runs smoothly before the DCAA shows up.
What is the DCAA?
The Defense Contract Audit Agency is a federal agency under the Department of Defense (DoD); they’re “stewards of taxpayer dollars.” The DCAA delivers high-quality contract audits and services to ensure taxpayers and the military get what they pay for at a reasonable price. Their mission has remained the same since 1965.
In 2019, the DCAA examined nearly $365 billion in DoD contractor costs. Their audits saved taxpayers roughly $3.7 billion. The savings go back into the DoD’s pockets for essential military operations, or the government returns the excess cash to the Treasury.
The DCAA is primarily responsible for DoD contracts. However, they’re also often brought in by other federal agencies (like Nasa and the Department of Energy) for contract audits and financial services.
You’ll have the DCAA knocking on your door if a government agency, the Defense Contract Management Agency (DCMA), for example, requests the DCAAs help with an audit.
If you’re not DCAA-compliant, you’ll be answering their call. And that’s not something you want.
What is DCAA compliance?
When you’re DCAA compliant, you’re following their rules, recommendations, and best practices. If that sounds simple, it’s because it is! So stay on top of your record keeping, and use DCAA compliant accounting systems that’ll pass their audits, and you’re off to the races.
Here are some tips to help you stay DCAA compliant:
- Establish and document your policies
- Use a DCAA compliant system capable of tracking multiple cost categories separately
- Make sure your timekeeping records and cost-accounting are fully integrated
- Keep detailed records, and make sure your documents are easily accessible for the eventual audit
*You should note that the DCAA won’t give you a certificate of compliance.
What is the DCAA Pre-Award Survey?
The DCAA conducts pre-award surveys when they’re about to award your small business with a government contract. You shouldn’t confuse the survey with an audit. The survey is simple; it’s an evaluation of your accounting system, and it validates your ability to carry out the government contract tasks.
If you meet the DCAA’s accounting system requirements, and you’re ready to see the contract through financially, you’ll pass. In order to give yourself the best chance of securing a contract, we suggest that you use the pre-award accounting system adequacy checklist. It’ll help you stay compliant and ready for a DCAA
What happens during a DCAA audit?
You shouldn’t fear a DCAA audit, though you should prepare yourself for that eventuality. During an audit, the DCAA will determine if your accounting system adheres to Generally Accepted Accounting Principles (GAAP). They’ll check to ensure you’re recording expenses when you provide a service. Small businesses usually have to overhaul their accounting and record-keeping procedures to comply with GAAP. (If we’ve already sold you on avoiding that headache, let’s talk about how we can help.)
According to the DCAA’s Form 1408 checklist, your accounting system must:
- Properly segregate direct costs from indirect costs.
- Correctly identify and accumulate direct costs by contract.
- Have a logical and consistent method for allocating indirect costs to immediate and final objectives (a contract is considered a final cost objective).
- Be able to accumulate the costs under a general ledger.
- Have a timekeeping system that identifies employee’s labor by intermediate or final cost objectives.
- Have a labor distribution system that charges direct and indirect labor to the appropriate cost objectives.
- Determine costs charged to a contract through regular posting of books of account at least monthly.
- Correctly identify, exclude, track allowable costs based on FAR 31 unallowable expenses.
- Identify costs by contract line item (CLIN).
- Segregate preproduction costs from production costs.
You’ll probably make it through an audit if your accounting system checks every box on this list. And if you’re feeling uneasy, it’s okay; the DCAA wants you to succeed, so they provide audit process overviews and let you see the checklists auditors use for assessments.
What accounting software is DCAA compliant?
Here’s a mind-bending truth. There’s no DCAA approved software, but there is software optimized for DCAA compliance. DCAA compliant software can include any commercial accounting package capable of tracking job costs. For example, Quickbooks provides accurate data, process flows, and reports that you’ll find helpful during an audit.
Still, your comprehensive, government approved accounting system is only one-half of the battle. Your accounting package is only as reliable as your information. In addition, you must establish policies and procedures for routine finance documentation.
And compliance is eternal. Once your software is compliant, it must remain compliant. With the help of a qualified accounting team (like Team 80), you can feel confident that you meet and exceed regulatory requirements.
You should let Team 80 manage your government-approved accounting needs. Here’s why:
You didn’t start your small business to manage tedious accounting tasks. Instead, we want to help you stay focused on researching and developing your SBIR program passion project. That’s why we offer affordable, turn-key accounting services – so you can stay focused on what matters most to your business.
“Federal accounting regulations are complex and ever-changing, both in their wording and how government auditors choose to interpret and enforce them. Team 80 can help you prosper in this challenging environment. When you’re serious about doing business with the federal government, you need an equally serious accounting partner.” – Sarah Sinicki, Director of Business Development, Team 80
We’ve been doing this for more than 20 years. We’ll ensure your system is DCAA compliant – today and into the future.
8 Easy Accounting Tips to Help Small Businesses Maintain Their Books
Accounting is the language of business. Understanding that language is an essential part of keeping your small business alive.
Being a small business owner isn’t easy. And neither is being an unofficial accountant.
With the hectic day-to-day operations of running your business, how can you possibly make time to learn bookkeeping? The idea of sifting through endless stacks of financial documents and ledgers sounds overwhelming.
Still, you understand the importance of not letting your accounting fall behind. Because maintaining accurate financial records is vital to the health of your business.
That’s why you’re asking Google questions like, “how do small businesses maintain accounts?”
These simple accounting tips will help you and your labor of love succeed!
8 Easy Small Business Accounting Tips
- Invest in an accounting system
- Keep business and personal expenses separate
- Don't wait until the end of the year to do your accounting.
- Meet with your CPA throughout the year.
- Look at your financial statements monthly.
- You need to understand your cash flow.
- Create a budget.
- You should hire a professional.
1. Invest in an Accounting System 
Small business owners with no accounting experience need a reliable accounting system because that system is often the difference between success and failure.
Many affordable options will simplify data and organize your financial information to track expenses, income, and other activities easily. Xero, Quickbooks, Intuit, and Wave Financial, are just a few of them. You can even link your bank and credit card accounts directly to the software.
An accounting system makes your life easier and helps you to focus on business growth.
2. Keep Business and Personal Expenses Separate
New entrepreneurs often dip into their personal bank accounts in the early stages of business development. The practice of intermingling expenses can be problematic for many reasons.
Here are some of those reasons:
- Personal and legal liability
- Tax implications
- Audit trail issues
- Bookkeeping problems
You can avoid these issues by opening a business bank account and establishing separate credit card accounts. Keeping personal and business accounts separate also improves your business credit score, helping you secure better business loans and reduce business insurance costs.
“Run all business expenses through the business, and pay all personal expenses from a personal account. Trust me, your CPA will thank you at the end of the year. You don't want to spend lots of extra money untangling combined finances.” - Sarah Sinicki, Director of Business Development, Team 80 Small Business Accounting and Bookkeeping
3. Don't Wait Until the End of the Year to do Your Accounting
Do you remember January’s expenses when you wrap up accounting in December? You probably don’t.
Business owners will too often make the mistake of waiting until the last minute to start thinking about their accounting. And they usually suffer from financial troubles as a result because waiting can cause significant issues.
You can handle most finances monthly.
Taking control of your finances and keeping bank reconciliations up-to-date monthly saves you from frantically scrambling at year’s end. We suggest you set a schedule so that you are touching financials monthly.
Well-managed finances close the door to preventable errors.
4. Meet with your CPA throughout the year.
You should meet with your CPA to review your books no less than twice yearly to ensure nothing falls through the cracks.
Meeting at least twice a year also helps your CPA understand your business. The person handling your finances should know your company inside and out.
Be proactive. If you meet with your CPA at least twice a year, they’ll have time to review your finances, uncover missed details, and devise effective strategies that you can implement to help your business before the deadline.
Don't wait until tax time; it could already be too late.
5. Look at your financial statements monthly.
We can’t overstate the importance of understanding the real-time financial health of your business.
Understanding your financial statements helps you discover where your business stands today and where it’s headed. It’s also an excellent way to learn if operations are running smoothly.
It's also essential to always understand your profit margins and net income. Generating a monthly profit and loss report and reviewing revenue and expenses is a best practice we advise.
Never neglect your balance sheet since it shows your cash balance, outstanding accounts receivable, and all other assets and liabilities. Your balance sheet is a current snapshot of your business’s financial health; use it, love it.
When you stay on top of your financial statements, you’re empowered to make timely strategic business decisions. These decisions can help business thrive today and into the future.
6. You need to understand your cash flow.
Small business owners that don’t track cash flow are on the fast path to becoming former small business owners.
You must understand and optimize your cash flow because cash flow measures the real-time movement of dollars in and out of your business.
Your cash flow is positive when there’s enough money in your business account to pay bills. If cash is rapidly dwindling, you could have a severe problem.
Cash flow visibility helps you grow operations strategically. You can start by monitoring and documenting your incoming and outgoing funds using your accounting system.
You should also prepare a cash flow projection looking two to three months out to avoid surprises. If there are cash flow constraints, it’s time to leverage a business line of credit.
7. Create a budget.
You can use your financial statement and cash flow information to create a budget aligned with your business’s economic trajectory.
Every entrepreneur should develop a budget. It’s an essential tool for financial tracking, especially for smaller businesses with limited funds that can benefit from operating within their means. A realistic budget can also help you understand the appropriate actions to take when problems arise.
Budgets help you anticipate future needs like repairs, expansions, and improvements without relying on credit. Accurate budget forecasting can also help you plan for staff hires and product and service investments and establish earnings and sales goals.
“Even a poorly executed budget plan is better than no plan at all. Take some time and plan out what you think your revenue and expenses for the upcoming year will be. Then compare the budget to the actuals monthly. The variances in these numbers can give you some great insight.” - Sarah Sinicki, Team 80
8. You should hire a professional.
It is okay to admit when you’re in over your head - it’s also understandable. You didn’t launch a small business to become a full-time accountant. 
You started your business because you’re passionate about your offering, and you want to provide customers with exceptional products and services.
You should focus on growing your business and serving your customers. And that’s not possible when you’re mired in book balancing, payroll management, financial forecasting, and tracking your accounts payable and receivable.
We want to do this work for you. Get in touch with us today!
SBIR Grants: Have an Innovative Idea? The Government Might Fund It For You
SBIR Grants
Believe it or not, there’s loads of unclaimed cash for innovative ideas.
Your dreams won’t fund themselves, and let’s face it; the average small business doesn’t have unlimited resources and disposable income. If you’re reading our blogs, there’s a good chance that you’re one of those small business owners.
Without appropriate funding, you might feel like your big idea will never see the light of day. Don’t give up! Your vision can still become a reality with the government’s help. You can leverage SBIR’s power to fund your dreams, like 179,000 other small businesses.
An SBIR grant might be the ticket if your idea has elements of research and technical innovation.
Team 80, your SBIR accounting experts, have set up the ultimate guide for SBIR resources to help your small business along your journey to landing Phase I & II awards.
What is the SBIR program?
The Small Business Innovation Research (SBIR) program is a United States government program that awards funds to small businesses conducting early-stage research and development.
There are three phases in the program. We’ll focus on two of them (the SBIR program does not fund Phase III). In the simplest terms, Phase I covers research costs; Phase II covers idea development.
Eleven government agencies participate in the SBIR program, and each year they invite people like you to conduct research. Why? Because the government is always in need of things. DOD needs innovative military tech, and the EPA constantly looks for environmental protection ideas.
If your brilliant idea can realistically further a federal agency’s mission, then the SBIR program could be a potential gold mine for you and your business.
Compare our Prices and Expertise Today.
Who qualifies for an SBIR grant?
Domestic, for-profit businesses with under 500 employees can qualify for the SBIR program. The owners must be predominantly US citizens. These are the basic qualifications. But you should consider another detail: you won’t qualify if your idea doesn’t meet one of the participating government agencies’ needs.
You should research available topics and ensure you can develop a unique, unproven solution to a specific agency’s needs. Click here to determine your eligibility.
How long does it take to get an SBIR grant?
If you plan to save a tanking business with an SBIR grant, think again. The government doesn’t disperse funds quickly. It can take up to one year after proposal submission to receive the award and Phase I funding.
How competitive are SBIR grants?
You won’t find the process of winning an SBIR grant easy. Typically, only ⅓ of first-time applicants receive an award.
In 2019, NIH awarded 1,329 grants out of a total of 6,084 applicants. That isn’t a high success rate, but these statistics shouldn’t discourage you!
If you’re asking about your chances of winning SBIR funding, you’re asking the wrong questions. That’s why we always say you shouldn’t make business plans around SBIR funding. Put faith in your idea and perfect your proposal – your proposal will set you apart from other applicants, make it stand out.
The SBIR program is a game-changer for folks typically disadvantaged either socially or economically – women and minorities are prime candidates and often win.
How does SBIR funding work?
Taxpayer dollars fund the SBIR program. Each year, the government sets aside roughly 2.2 billion dollars to finance cutting-edge technologies developed by small businesses (like yours).
The eleven agencies included in the SBIR program have annual research and development budgets. When those budgets exceed $100 million, the agency puts 3.2% of it towards the SBIR program.
A whopping 50% of SBIR funds come from the Department of Defense alone.
These grants are non-dilutive, meaning you’re getting money without having to give up control of your company. And you never have to pay it back.
As of 2020, agencies have doled nearly $259,613 to Phase I recipients and up to $1,730,751 for Phase II recipients. These awards are life-changing for many people and small businesses.
What is an STTR grant?
The Small Business Technology Transfer (STTR) program is similar to the SBIR program. The only real difference is that STTR requires you to partner with a US non-profit research institution.
Out of the eleven agencies that participate in the SBIR program, only five take part in STTR. These are DOD, DOE, HHS, NASA, and NSF.
STTR awards are smaller than SBIR funds – the SBIR program has a larger pot of funds and receives more applicants.
SBIR is for me! How do I get started?
Are you ready to make the SBIR program leap? Do you qualify and feel confident that the world can benefit from your innovative product or service? That’s excellent!
But be prepared. The SBIR process is arduous, complicated, and time-consuming. The application process alone can consume as much as 200 hours! Wouldn’t you instead prefer to spend that time refining your idea? Of course, you would.
Many rules govern SBIR grants and countless compliance requirements. We’re here to help! We’re on a mission to end small business failures.
We’ve successfully assisted dreamers like you throughout the SBIR process. Whether it’s creating dynamic proposals that secure awards or managing the grant accounting, audits, and tax preparations, we are your SBIR experts!
Let us help you find SBIR success, so you can focus on making your dreams a reality!
The 53 Best Cloud-Based Tools Every Small Business Needs Today
Running a small business is hard. Don’t make it more challenging by using outdated tools, techniques, and technologies. Here are 53 sanity-preserving cloud-based tools to help you stay focused on what you do best.
The right tools can make a significant difference when you’re running a small business. If you’re still using excel spreadsheets, pdfs, word documents, or worse - pen, paper, filing cabinets, and printers, you’re missing out.
But with so many options for the latest greatest cloud-based tools for productivity, business operations, human resources, and more, it can be challenging to find what’s best for you.
You need the right combination of cloud-based tools to earn the maximum benefit from today’s small business technology.
If you’re looking for the best cloud-based tools for you and your team, you are probably an excellent match for Team 80’s remote accounting services. We’ll focus on your accounting so that you can focus on what you’re great at - running your business.
Free up 4 - 6 Hours A Week With Team 80
Small business tools and software can help your business be more efficient. And efficiency can help your business earn more dollars.
Cloud-based tools help you collaborate, distribute information, and manage people and processes in real-time securely - no matter where you or your teams do their work.
What are the benefits of using cloud-based software and tools?
It takes a village to run a productive and successful small business. And as our virtual workplaces continue to improve and evolve, small business-specific software and tools can help you scale and see faster positive outcomes by keeping you and your teams happy, productive, organized, and in sync.
There are five primary small business tools and software categories:
-
- Communication and Collaboration
Cloud-based software for communication and collaboration can improve teamwork and productivity from any location on nearly any device. The tools help your employees improve their communication skills and habits and promote a healthy culture that prioritizes collaboration and engagement. And in an era when employee engagement is down and turnover us up, anything you can do to keep employees happy, loyal, and productive is a win. - Productivity
Cloud-based tools for productivity help you and your workers stay organized and efficient. Organized, efficient, and productive employees are satisfied and engaged, and, most importantly, they stick around. - Marketing
Cloud-based marketing software can turn every small business leader into an expert marketer. Today’s marketing software can put your business in front of the right people, in the right places, and at the right time, filling your sales pipeline with qualified leads. - Accounting
Accounting software keeps your finances on-track and the money flowing without burying you in spreadsheets, payroll, and forecasts. - Human Resources and Operations
Managing people and operations is difficult for time-strapped small business leaders. HR and Operations-specific cloud-based tools can help keep employees happy and engaged and gives them a self-directed environment to manage their schedules, benefits, and payroll, so you don’t’ have to.
- Communication and Collaboration
Here are our picks for the 53 best cloud-based tools for your small business.
Cloud-Based Collaboration and Communication Tools and Software
- Slack: Slack is a messaging platform for workplaces and teams. The cloud-based collaboration software can be used across devices and platforms and comes with features allowing users to chat one-on-one or in groups. Slack also includes video collaboration so your employees can meet face-to-face.
- Webex Teams: Webex Teams keeps your people connected through file sharing, messaging, whiteboarding, and video and voice calling. It’s a collaboration tool robust enough for enterprise organizations but also perfect for small businesses.
- GSuite: GSuite is Google’s collection of cloud-based applications designed specifically for businesses like yours. GSuite lets you access Gmail on your domain and includes 30 gigabytes of storage for each user, making collaboration easy.
- Zoom: Zoom is a cloud-based video collaboration tool that rose to stardom during the pandemic. Users can collaborate on video in real-time and share and annotate each other’s screens. We also like to use Zoom for live and recorded webinars.
- Jira from Atlassian: Jira is a cloud-based project management tool from the Australian software development company Atlassian. Atlassian initially designed the platform to help developers track software bugs and issues, but it’s evolved into a product family to help teams work together more efficiently.
- Microsoft Teams: Teams is Microsoft’s chat-based collaboration tool. Like Webex Teams, it allows users to share documents and files, conduct virtual meetings, and with additional licensing, Teams can completely replace your existing phone system.
Cloud-Based Productivity Tools and Software
- Evernote: Evernote is an easy-to-use project management application designed for efficient note-taking, archiving, and task management. It lets you create, collect, and organize different media files, storing everything in the cloud instead of on your desktop. We love using Evernote to capture notes and ideas when inspiration strikes.
- Smartsheet: Smartsheet is a SaaS platform designed for small business work management and collaboration. It lets you assign tasks, track project progress, share documents, manage calendars, and more.
- Mavenlink: Mavenlink is an award-winning resource and project management software that helps your small business be more agile and helps you quickly and easily manage resources and projects, with business insights that help you make smarter decisions.
- Monday: Some people call Monday the Swiss Army knife of project management tools. Monday lets you efficiently organize and manage projects and tasks, but that’s not all it does. The cloud-based tool can also be used as your CRM (Customer Relationship Manager) and includes easily customizable templates. We love Monday’s calendar integrations that give us daily reminders to help us always stay on track.
- Asana: Asana, like Monday, is a cloud-based SaaS (Software-as-a-Service) project management tool designed to help keep teams organized and collaborating efficiently. It lets you create and assign tasks to specific team members, establish deadlines, and collaborate with in-platform chats and messaging.
- Trello: Trello is another project management and collaboration tool that lets you organize projects into boards and helps you see what’s being worked on, which team members are working on each project, and how close projects are to completion. Imagine taking your whiteboard covered in post-its and transferring it to an easy-to-use digital space - that’s Trello.
- Google Drive: Google Drive is Google’s cloud-based storage solution. Drive allows you to save files and documents online so you can access them from any place on any device. It also allows you to share documents with people inside or outside your organization quickly.
- Dropbox: Dropbox is a cloud-based file sharing service used by both small businesses and enterprise organizations. With Dropbox, you and your employees can save files online and sync them to all your devices. According to Dropbox, the tool helps you “reduce busywork so you can focus on the things that matter.”
- Grammarly: Most people aren’t grammar, spelling, and writing experts. But with Grammarly, a cloud-based spell check and grammar tool on steroids, you’ll never have to worry about sending a professional email with typos or grammatical or spelling errors again. Grammarly even has a Google Chrome extension to edit as you write in Google docs (we used it while writing this blog).
- Front: Front is a customer communication platform combining applications, emails, and teams in one place. The tool includes features that allow you to automate workflows and customer touchpoints and a universal inbox to see people, apps, and emails in a single view. It also includes easy-to-build email templates and helps your people collaborate better so they can help your customers faster.
- Flock: Most small businesses suffer from having their communications spread across ad hoc messages, emails, and other tools. Flock lets you bring people together to collaborate, assign and track tasks, and discuss ideas in one place. It takes the best aspects of the collaboration-specific tools on our list and combines them with project management software capabilities like Asana and Monday, but in one place.
- Todoist: Todoist lets you plan, organize, and collaborate with employees on projects of every size. You can use Todoist to organize your day, manage tasks, schedule reminders, track goals and habits, and quickly add new projects.
Cloud-Based Marketing Tools and Software
- Hubspot: HubSpot is an all-encompassing cloud-based marketing platform and CRM that allows you to build automated workflows, track and create email and social media campaigns, automate social media publishing, and even build websites and landing pages. HubSpot gives small businesses the tools they need to market like a pro, and their support and learning center is second to none.
- Marketo: Marketo helps you market your small business with lead management, consumer marketing, email marketing tools, and more. The software works across multiple digital channels to automate marketing campaigns, and sales lead generation for B2C and B2B small businesses. We love that Marketo lets us gather data about website visitors like pages viewed, time spent on each page, and each customer visit’s date and time.
- Zoho: Zoho is a powerful CRM that acts as a single repository for your marketing, sales, and customer support activities. It’s an excellent tool to streamline your policies, processes, and people in one platform.
- Buffer: Buffer is a cloud-based application for web and mobile that allows you to manage your business social media accounts easily. With Buffer, you can schedule and publish posts from your desktop or phone and analyze metrics to improve social media engagement and reach.
- Sprout Social: Sprout Social is a social media publishing platform that makes it easy to find, manage, schedule, and monitor all of your business social media accounts and campaigns. It also has powerful social listening tools that you can use to monitor competitors and see what’s being said about your business and businesses like yours online. Sprout helps your business build and grow stronger social media relationships.
- Hootsuite: Hootsuite is a cloud-based social media management tool that offers a free version that’s good enough for most small businesses. Publish social media posts like a pro and watch your audience grow.
- Mailchimp: Mailchimp gives your small business everything it needs to build, execute, and manage sophisticated email marketing campaigns. Mailchimp also provides data and analytics so you can monitor email campaign performance and make changes as needed.
- Canva: Canva is an easy-to-use graphic design tool that allows small business owners to create custom graphics for websites, social media, infographics, and more. Here’s the best part, Canva is free.
- FunctionFox: FunctionFox is a web-based project management and timesheet application for creatives and small business marketers. It includes easy-to-use estimates and timesheets, progress and time reports, task management, scheduling, calendars, and more.
- Shutterstock: Most small businesses don’t have photographers on staff to feed them new images for marketing. But with Shutterstock, that’s no problem. Shutterstock lets you choose from millions of images, and with multiple packages and price points, you can get all the stock photos you need without breaking the bank.
- Hashtagify: If you want your small business to succeed on social media, you need to use hashtags that have the right impact. Hashtagify allows you to search and compare relevant hashtags, so your social media marketing is always on-point.
Cloud-Based Accounting Tools and Software
If you're considering cloud-based accounting tools, we'd love for you to consider Team 80 to handle your accounting needs. Not only do you get a Colorado based accountant to help keep your books in order and review your outlook, but some of the tools below are included with our services at no additional fee. Contact us today for your free assessment to find out if Team 80 can save you time and money.
- Xero: Xero is one of the tools we include for our clients with our Team 80 services and earns our strongest endorsement. Many small business owners are love Xero for its data import, reconciliation features, sales and purchase transactions, and project tracking. It’s also easy to set-up and use, which is always attractive to small business leaders. Like all others on our list, the software lives in the cloud, so it’s accessible from any location at any time, from almost any device. Included for free with Team 80's services.
- QuickBooks: Intuit Quickbooks is one of the most popular online accounting tools for small businesses. Its depth, extensibility, flexibility, and simple functionality makes accounting easy for time-strapped small business owners and leaders.
- Plooto: Plooto gives small business owners an affordable cloud-based tool that makes managing accounts payable and accounts receivable streamlined and efficient. Plooto provides end-to-end AP and AR automation, and their secure electronic payments and smart approval workflows expedite your accounts payable process.
- FreshBooks: FreshBooks is a well-rounded and intuitive double-entry accounting experience that supports estimates and invoices, as well as expenses, time management, and projects.
- Wave: Wave is a free cloud-based accounting tool that’s excellent for small businesses like yours. Wave features reconciliation tools, cash basis reporting, tools for banking, payroll, and more.
- Sage50Cloud: Sage50Cloud is a small business-specific desktop accounting software that brings together financial tools with comprehensive customization options. Its integration with Microsoft 365 sets Sage50Cloud apart from its competitors. Here’s the downside, Sage50Cloud is only available for Windows machines.
- Zoho Books: Zoho Books is an excellent choice for small business leaders and founders on the hunt for cloud-based accounting software. The platform has an exceptional user experience, a rich toolset, and Zoho Books is reasonably priced.
- GoDaddy Bookkeeping: GoDaddy Bookkeeping has a direct Amazon, Paypal, eBay, and Etsy integration, so it’s excellent for small business entrepreneurs. It’s inexpensive, has a decent dashboard and invoicing tools, and calculates quarterly tax estimates.
- Sunrise: Sunrise is cloud-based small business accounting software that includes double-entry accounting, an excellent dashboard and user experience, decent sales form handling, Gusto and Zapier integrations, sales tax rulesets and a transaction timeline.
- Kashoo: Kashoo is the last on our list of cloud-based accounting tools and software, but that doesn’t mean it’s less useful than the preceding platforms. Kashoo has a clean and straightforward user interface (UI), excellent income and expense management capabilities, free email, phone, and chat support, and the platform integrates with SurePayroll. Kashoo simplifies small business accounting.
Cloud-Based Human Resources and Operations Tools and Software
- SentricHR: Small business leaders and founders are often mired in manual HR processes, spreadsheets, and paper. SentricHR’s excellent user interface and customizable dashboards make managing people and payroll easy and allow your HR department to go completely paperless. The cloud-based HR software offers core HRIS (Human Resources Information Systems) features, like benefits administration, hiring and onboarding, payroll, time and attendance, expense management, and more.
- Gusto: Gusto offers similar features to SentricHR but at a lower price point. It’s easy and straightforward with a clean user interface and includes payroll processing, benefits administration, employee hiring and onboarding, time and attendance, and more. Included with Team 80's services.
- Paylocity: Paylocity provides cloud-based payroll services and HR software for small businesses like yours. Paylocity includes core HRIS features as well as tools for employee recruiting.
- Zenefits: Zenefits is a people operations management platform in the cloud and offers all the Human Resources tools your business needs to stay compliant. The software provides an excellent user experience and dashboards, along with tools for hiring, onboarding, payroll processing, benefits administration, and more.
- Bamboo HR: Bamboo HR is an HRIS designed with small businesses like yours in mind. The intuitive and easy-to-use platform makes managing people and staying compliant easy so that you can focus on your business.
- Namely: Namely is another cloud-based HRIS that offers similar features to the others on our list: benefits administration, payroll, time and attendance, employee onboarding, talent management, and more.
- Netsuite: Netsuite is a cloud-based software that makes it easy for small business founders and leaders to manage essential business operations from a single platform. Netsuite has CRM, ERP, and even eCommerce tools, making it valuable for small to medium-sized businesses.
- Zendesk: Zendesk is a cloud-based support ticketing platform that helps you efficiently track and solve customer support tickets. Zendesk helps small businesses like yours improve customer relationships and experiences with responsive and personalized support across every channel.
- DocuSign: DocuSign is a cloud-based software that allows small businesses to securely sign and approve documents digitally, from any location on practically any device. DocuSign is an essential tool if your small business runs on agreements and contracts.
- HelloSign: HelloSign is a tool in the cloud that allows you to request and add legally binding signatures to any document electronically.
- 15Five: 15Five is a cloud-based performance management software that helps you uncover employee pain points so you can make better decisions and drive sustainable growth. The tool gives you visibility into managers’ practices and helps them become better leaders through improved emotional intelligence (EQ).
- LinkedIn Recruiter: You need to recruit and retain top talent to beat out your competitors. As the number one professional networking social media platform, LinkedIn has access to a global talent pool. LinkedIn Recruiter is their talent search tool that helps you find and engage your small business’s best people.
- AngelList: AngelList is a powerful recruiting tool for small businesses and startups and an angel investment platform. More than 30,000 of the world’s most successful startups built their teams with help from AngelList.
- Help Scout: Help Scout is a customer service support tool in the cloud designed to support and convert small business customers. The software provides multi-channel support and includes chat and email, with self-service tools for activity and data to ensure an excellent customer experience.
Stop wasting time managing the little details that keep you from doing what you do best. Level-up in 2021; get in touch today to learn more.